Program Coordinator - Administrative Support

Military Spouse Corporate Career Network•Lubbock, TX

About The Position

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Requirements

Proficiency in administrative duties related to planning, directing, and coordinating academic and operational activities.
Experience in coordinating travel arrangements, reimbursements, and related documentation.
Knowledge of faculty licensure and DEA registration processes.
Familiarity with processing reimbursement requests and adhering to institutional policies.
Experience in ordering and maintaining office supplies.
Understanding of departmental purchasing and procurement requirements.
Experience in reviewing and tracking credit card transactions and ensuring documentation accuracy.
Ability to assist faculty with record maintenance, activity reporting, and CV updates.
Skills in providing administrative support to divisions and serving as a resource for processes and procedures.
Proficiency in maintaining accurate records, tracking systems, and documentation.
Ability to collaborate with faculty, staff, and leadership for efficient operations and customer service.

Responsibilities

Coordinate and process travel arrangements, reimbursements, and related documentation for faculty and fellows.
Monitor and manage faculty licensure and DEA registration renewals, ensuring compliance with all regulatory requirements.
Process faculty reimbursement requests in accordance with institutional and departmental policies.
Order and maintain office supplies for administrative and educational personnel.
Ensure departmental purchasing activities comply with university, state, and departmental procurement requirements.
Review and track departmental credit card transactions, ensuring required documentation is submitted accurately and timely.
Assist faculty with maintaining Faculty Success records, including activity reporting and curriculum vitae (CV) updates.
Provide administrative support to assigned subspecialty divisions, serving as a resource for faculty and staff on departmental processes and procedures.
Maintain accurate records, tracking systems, and documentation to support operational and financial activities.
Collaborate with faculty, staff, and departmental leadership to ensure efficient departmental operations and outstanding customer service.