Program Coordinator 2 - Grants and Contracts - Health and Human Services

Marion County • Salem, OR

7d • Onsite

About The Position

Marion County Health & Human Services is seeking a Grants and Contracts Coordinator (Program Coordinator 2) for its Administrative Services team. This role researches and evaluates funding opportunities, coordinates grant development and applications, administers grant awards, monitors compliance and performance, and supports contract development, procurement, and administration. The position supports departmental programs and essential health and human services through resource coordination, analysis, collaboration, and process improvement. Assignments are performed without close supervision under the general direction of assigned management personnel. Supervision is not normally a responsibility of this classification, although the incumbent may lead employees performing closely related duties.

The position is represented by a union and is full-time and regular, eligible for overtime. The typical schedule is Monday through Friday, 8:00 a.m. to 5:00 p.m., with flexibility depending on department and program needs. On-site work is required; remote work is not available. In an emergency, the employee makes a reasonable effort to report to work, may be asked to perform duties outside regular assignments, and may be requested to work an extended or flexible schedule. The employee must complete Incident Command System 100 and 700 training.

Applicants must have a current driver's license in their state of residence and an acceptable driving history. The finalist must pass a criminal history background check and must not be excluded from federal health care programs or federal procurement and non-procurement activities. Marion County does not offer visa sponsorship and verifies work authorization through Form I-9 and E-Verify.

Requirements

• Bachelor's degree in public or business administration, social work, or a related field, and two years of responsible experience in program coordination, planning, development, and evaluation; or a satisfactory combination of relevant work, education, training, or experience as determined by Marion County.
• Current driver's license in the applicant's state of residence and an acceptable driving history.
• Pass a criminal history background check.
• Must not be excluded from participation in federal health care programs or federal procurement and non-procurement activities.
• Knowledge of program research, design, development, implementation, monitoring, and evaluation methods and techniques.
• Knowledge of contract monitoring principles and practices, grant writing techniques, program assessment and evaluation methodologies, and resources needed to plan, develop, and administer programs.
• Skill in English usage, spelling, grammar, punctuation, and basic mathematics.
• Ability to apply knowledge to develop, implement, and evaluate programs; set goals; plan and implement procedures; compile and analyze data; prepare evaluative reports; and integrate plans.
• Ability to develop and maintain productive liaisons with citizen boards, commissions, public and private agencies, department programs, and County departments.
• Ability to communicate clearly and concisely, orally and in writing; analyze data and research results; and maintain positive working relationships with coworkers and the public.
• Complete Incident Command System 100 and 700 training.

Responsibilities

• Research, identify, and evaluate grant opportunities from federal, state, local, and other funding sources, and maintain an inventory of opportunities, eligibility requirements, funding amounts, deadlines, and anticipated award timelines.
• Analyze grant requirements, restrictions, eligibility criteria, and potential financial or operational obligations to assess whether opportunities are suitable for departmental programs.
• Collaborate with program managers, department leadership, Finance, and other stakeholders to develop grant proposals, narratives, budgets, performance measures, and supporting documentation.
• Coordinate grant applications and internal reviews and approvals, including Board of Commissioner approval, and process grant documentation through the contracts management system.
• Maintain relationships with funding agencies and administrators, monitor application status, coordinate responses to information requests, and communicate funding decisions.
• Coordinate grant award administration, including agreements, amendments, renewals, extensions, and closeout activities.
• Develop and maintain a grant tracking system; monitor grant activities, expenditures, deliverables, deadlines, performance measures, and contractual obligations.
• Interpret applicable grant requirements, restrictions, and policies; coordinate timely financial, programmatic, and performance reporting.
• Identify potential compliance issues, missed deadlines, expenditure concerns, or performance deficiencies and coordinate corrective actions.
• Maintain grant procedures, documentation standards, monitoring tools, internal controls, files, and supporting records.
• Coordinate grant modifications and assist with grant audits, site visits, monitoring reviews, and funding agency inquiries.
• Track grant outcomes, funding utilization, and performance measures, and prepare reports and recommendations for management.
• Compose, coordinate, and review contracts, leases, amendments, intergovernmental agreements, and related documents, including agreements involving grants and other incoming funds.
• Review outside-agency agreements for compliance concerns, administrative requirements, and areas needing clarification or revision.
• Apply Marion County Public Contracting Rules, departmental policies and procedures, and applicable state and federal requirements to contract development and administration.
• Analyze contractual risks and coordinate indemnification provisions, insurance requirements, licensing obligations, and other contract terms with County Legal Counsel, Risk Management, and other staff as needed.
• Coordinate contract review, approval, signature routing, distribution, and record retention.
• Develop and maintain contract templates and boilerplates, including agreements for subcontractors receiving pass-through funding, and coordinate legal review.
• Assist with planning, developing, issuing, and administering competitive solicitations, including RFPs and RFQs.
• Coordinate with procurement and compliance personnel, program supervisors, and other stakeholders to ensure solicitations and contracts meet public contracting requirements.
• Use procurement resources and electronic systems, including State of Oregon e-procurement resources, to support solicitation and contracting activities.
• Maintain electronic contract records and monitor agreement periods, renewals, insurance certificates, licenses, reporting requirements, and other obligations.
• Identify and communicate contract deficiencies or noncompliance and coordinate follow-up with contractors, program staff, and management.
• Serve as a resource to department staff, service providers, funding agencies, and County departments on contract processes and administrative requirements.
• Participate in department committees and advisory groups as needed, and present proposals, analysis, and grant outcomes to department leaders.
• Perform other duties as assigned by the supervisor.

Benefits

• Eligible full-time County employees may qualify for Public Service Loan Forgiveness after 120 qualifying monthly payments on Direct Student Loans under a qualifying repayment plan.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level