Grants and Contracts Manager

University of Washington Medical Center • Seattle, WA

1d • $67,632 - $101,448 • Hybrid

About The Position

The Department of Chemistry is hiring a Grants and Contracts Manager to administer sponsored projects and other externally funded activities compliantly, effectively, and on time. Reporting to the Director of Finance, the position provides comprehensive pre-award and post-award support throughout the grant and contract lifecycle, serves as a resource to principal investigators and research staff, and supports the department’s general financial operations. The role supervises two employees: a Grants Specialist and a Budget/Fiscal Analyst.

The position is in-person and full-time at 100% FTE, with potential eligibility for a hybrid schedule of up to two days per week subject to operational needs and approval. Work is generally performed in an office or hybrid environment with extensive computer, email, financial-system, and research-administration-system use. Workload may increase during proposal deadlines, fiscal year-end, reporting periods, audits, award closeout, and other peak cycles. Occasional work outside normal business hours may be required to meet sponsor deadlines or support time-sensitive departmental needs.

Requirements

• Bachelor’s degree in Public Administration, Business, Finance, Accounting, Research Administration, or a related field, and three years of experience in grants and contracts administration, sponsored research, research finance, or a closely related administrative or financial field. Equivalent education and/or experience may substitute for minimum qualifications except where legal requirements apply.
• Experience supporting both proposal development and post-award financial administration, or an equivalent combination of responsibilities.
• Strong organizational, analytical, problem-solving, and project-management skills, including the ability to manage multiple priorities and deadlines accurately with minimal supervision.
• Ability to interpret and apply University, federal, state, and sponsor policies, regulations, and procedures.
• Excellent written and verbal communication skills and ability to explain complex requirements clearly to faculty, staff, students, and external partners.
• Ability to handle confidential financial, personnel, proposal, and sponsor information with discretion, judgment, and diplomacy.

Nice To Haves

• Experience in a university, academic research, healthcare, nonprofit, or similarly complex sponsored-program environment.
• Experience supervising fiscal staff or coordinating the work of grants and financial administrators.
• Experience with UW research administration, financial, procurement, payroll, labor-distribution, or sponsored-program systems.
• Experience preparing or reviewing proposal budgets, budget justifications, subaward materials, sponsor forms, financial reports, or award modifications.
• Working knowledge of federal and non-federal grant and contract requirements, including allowability, allocability, reasonableness, cost sharing, effort, subawards, procurement, documentation, and record retention.
• Experience developing procedures, training materials, tracking tools, reports, or process improvements; proficiency with Microsoft Office, especially Excel; and ability to learn new systems.
• Experience partnering with principal investigators, research administrators, faculty, and central administrative offices across the full award lifecycle.

Responsibilities

• Supervise a Grants Specialist and advise investigators and research staff on sponsor requirements, timelines, routing, and submission procedures.
• Coordinate proposal budgets, justifications, subaward materials, and required proposal components; review submissions for completeness and compliance; and resolve administrative issues before deadlines.
• Supervise a Budget/Fiscal Analyst and coordinate award setup, financial monitoring, projections, reconciliations, reporting, budget revisions, rebudgeting, no-cost extensions, carryforward, payroll actions, subawards, amendments, and closeout.
• Interpret sponsor terms and University requirements; maintain complete, audit-ready records; monitor reporting, effort, cost sharing, subawards, deliverables, and other obligations; identify and address compliance concerns; and support audits and internal reviews.
• Serve as a primary contact for faculty, staff, research teams, central administrative units, and external partners; provide guidance, communicate deadlines and policy changes, and deliver training and onboarding on grants-management processes.
• Maintain accurate data in financial and sponsored-project systems; generate reports and management summaries; develop procedures, checklists, templates, and workflow improvements; and assist with system testing and implementation.
• Assist the Director of Finance or Administrator with ongoing departmental fiscal operations and time-sensitive financial projects, and perform other duties as assigned.

Benefits

• The posting refers applicants to the University of Washington staff benefits information page.
• Opportunities for professional growth.
• A diverse and intellectually exciting work environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Manager