Program Controls and Engagement Specialist (15.50)

OCT Consulting, LLC•Washington, DC

16d•$120,000 - $140,000•Hybrid

About The Position

OCT Consulting is hiring a Program Controls and Engagement Specialist to support a federal financial management shared services program providing cost allocation, customer billing, financial reporting, and customer service operations to multiple federal customer organizations. The specialist will keep program plans, schedules, reports, meetings, documents, and training on track. This position is contingent upon contract award and is full-time, dedicated to the contract. Work is performed during standard Eastern Time business hours at the client’s headquarters in Southwest Washington, DC. Remote work, including from OCT facilities, may be performed with the client’s prior approval. Infrequent travel to other client sites, such as Dallas, TX, and Williston, VT, may be required. The role requires a bachelor’s degree in finance, accounting, business administration, information management, or a related field, with a master’s degree preferred. Candidates must be U.S. citizens and must have lived in the United States for at least three of the last five years. The successful candidate must obtain and maintain a favorable preliminary and final client fitness determination for a Public Trust position. The process includes a questionnaire, fingerprinting, a credit check, and law enforcement agency checks; a client-issued badge is required before work begins. An active Secret or Top Secret clearance is highly desired, and the client accepts reciprocity for active clearances held with another federal agency. The employee must complete cybersecurity awareness and information protection training at onboarding and annually thereafter, sign a non-disclosure agreement for Sensitive but Unclassified information, and be fluent in English. OCT offers competitive compensation and benefits, including medical, dental, and vision insurance; a 401(k) plan with 3% employer contributions; paid time off and standard government holidays; life insurance; short- and long-term disability benefits; and training benefits. The stated salary range is $120,000–$140,000 yearly, commensurate with experience, education, and other factors.

Requirements

Bachelor’s degree in finance, accounting, business administration, information management, or a related field.
3–6 years of experience in program controls, project scheduling, or federal financial operations.
Advanced Microsoft Project skills, including building and maintaining large integrated schedules.
Working knowledge of earned value management.
Experience with activity-based costing or cost recovery models.
Technical writing experience, including standard operating procedures, desk guides, and business process documentation.
Experience organizing and maintaining SharePoint document libraries and lists.
Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, Project, and SharePoint.
Must be a U.S. citizen and must have lived in the United States for at least three of the last five years.
Must obtain a favorable preliminary and final fitness determination from the client agency before starting work and maintain it throughout performance; the Public Trust background investigation includes a questionnaire, fingerprinting, credit check, and law enforcement agency checks.
Must obtain a client-issued badge before beginning work.
Must complete client cybersecurity awareness and information protection training at onboarding and annually thereafter, and sign a non-disclosure agreement for Sensitive but Unclassified information.
Must be able to read, write, speak, and understand English fluently.
Work is performed during standard Eastern Time business hours.
Infrequent travel to other client sites may be required.

Nice To Haves

Master’s degree.
Power BI or Tableau experience.
SQL experience.
PMP or another nationally recognized project management certification.
Federal financial management experience.
Active Secret or Top Secret security clearance; the client accepts reciprocity for an active clearance held with another federal agency.

Responsibilities

Maintain and update the program’s master integrated plan and schedule in Microsoft Project at least weekly, linking deliverables, recurring cycles, and milestones to owners, dependencies, and risks.
Develop and maintain project plans, schedules, communications plans, and risk management plans, including preparedness planning for fiscal year-end surges, ad hoc taskings, and regulatory changes.
Prepare weekly status reports with executive summaries and schedule visuals, and support monthly progress summary reports and the six-month program review.
Prepare earned value reports for process improvement and special projects, comparing planned and actual hours and milestones.
Schedule and support recurring meetings using Outlook and Teams; prepare agendas and minutes, track action items, and maintain stakeholder contact lists.
Maintain the program document repository in SharePoint, including a listing sortable by title, date, author, and project; support the document management plan and records retention schedule in line with NARA requirements.
Draft and update standard operating procedures, desk guides, and tip sheets, keeping them current after approved process or system changes.
Develop and update training plans and materials and deliver virtual training to users of the program’s systems and tools.
Support ad hoc taskings and process improvement projects as assigned.
Complete the client’s cybersecurity awareness and information protection training at onboarding and annually thereafter, and sign a non-disclosure agreement for Sensitive but Unclassified information.