Program Controls and Engagement Specialist (15.50)

OCT Consulting • Washington, DC

15d • Onsite

About The Position

OCT Consulting is hiring a Program Controls and Engagement Specialist to support a federal financial management shared services program that provides cost allocation, customer billing, financial reporting, and customer service operations to multiple federal customer organizations. The specialist will keep the program’s plans, schedules, reports, meetings, documents, and training on track. The position is contingent upon contract award.

The role is dedicated full time to the contract and is performed during standard Eastern Time business hours at the client’s headquarters in Southwest Washington, DC. Remote work, including from OCT facilities, may be performed with the client’s prior approval. Infrequent travel to other client sites, such as Dallas, TX, and Williston, VT, may be required.

The position requires a favorable preliminary and final fitness determination from the client agency before work begins and throughout performance. The Public Trust background investigation includes a questionnaire, fingerprinting, credit check, and law enforcement agency checks. A client-issued badge is required before work begins. An active Secret or Top Secret clearance is highly desired; the client accepts reciprocity for an active clearance held with another federal agency. The employee must complete cybersecurity awareness and information protection training at onboarding and annually thereafter, and sign a non-disclosure agreement for Sensitive but Unclassified information.

Requirements

• Bachelor’s degree in finance, accounting, business administration, information management, or a related field.
• 3–6 years of experience in program controls, project scheduling, or federal financial operations.
• Advanced Microsoft Project skills, including building and maintaining large integrated schedules.
• Working knowledge of earned value management.
• Experience with activity-based costing or cost recovery models.
• Technical writing experience, including standard operating procedures, desk guides, and business process documentation.
• Experience organizing and maintaining SharePoint document libraries and lists.
• Proficiency in Microsoft Outlook, Teams, Word, Excel, PowerPoint, Project, and SharePoint.
• Must be a U.S. citizen and have lived in the United States for at least three of the last five years.
• Must be able to obtain and maintain a favorable preliminary and final client agency fitness determination before starting work and throughout performance.
• Must complete client cybersecurity awareness and information protection training at onboarding and annually thereafter, and sign a non-disclosure agreement for Sensitive but Unclassified information.
• Must be able to read, write, speak, and understand English fluently.

Nice To Haves

• Master’s degree.
• Experience with Power BI or Tableau.
• SQL skills.
• PMP or another nationally recognized project management certification.
• Federal financial management experience.
• Active Secret or Top Secret security clearance.

Responsibilities

• Maintain the master integrated plan and schedule in Microsoft Project, updating it at least weekly and linking deliverables, recurring cycles, and milestones to owners, dependencies, and risks.
• Develop and maintain project plans, schedules, communications plans, and risk management plans, including preparedness planning for fiscal year-end surges, ad hoc taskings, and regulatory changes.
• Prepare weekly status reports with executive summaries and schedule visuals, and support monthly progress summary reports and the six-month program review.
• Prepare earned value reports for process improvement and special projects, comparing planned and actual hours and milestones.
• Schedule and support recurring meetings using Outlook and Teams; prepare agendas and minutes; track action items; and maintain stakeholder contact lists.
• Maintain the program document repository in SharePoint, including a listing sortable by title, date, author, and project, and support the document management plan and records retention schedule in line with National Archives requirements.
• Draft and update standard operating procedures, desk guides, and tip sheets, keeping them current after approved process or system changes.
• Develop and update training plans and materials and deliver virtual training to users of the program’s systems and tools.
• Support ad hoc taskings and process improvement projects as assigned.

Benefits

• Medical insurance
• Dental insurance
• Vision insurance
• 401(k) retirement savings plan with 3% employer contributions of the employee’s gross salary
• Paid Time Off
• Standard Government Holidays
• Life insurance
• Short- and long-term disability benefits
• Training benefits
• Career growth and professional development based on individual merit

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level