Temporary Program Associate

Brilliant Corners•San Francisco, CA

4d•Hybrid

About The Position

The Program Associate provides critical support to the Housing Services team through administrative back-office functions, keeping up-to-date records, preparing check requests, updating financial ledgers, and supporting in the development of reports. They use company-designed project management tools to ensure timely, cost-effective, and well-organized project coordination. The purpose of this position is to perform administrative back-office functions of moderate complexity and difficulty in accordance with the office procedure of this department. May include a combination of bookkeeping, typing or word processing, and filing; attending department events including team meetings, workshops and site meetings as required.

Requirements

1 to 2 years of successful administrative, project coordination or comparable experience.
Bilingual a plus
Demonstrated writing and researching skills
Proficiency in common word processing, desktop publishing, and database software applications
Excellent organizational, communication, and planning skills a must
High degree of attention to detail and the ability to manage multiple deadlines efficiently and simultaneously
Solid team player who can work well collaboratively on projects and under pressure
Demonstrates the necessary attitudes, knowledge and skills to deliver culturally competent services and work effectively in cross-cultural situations

Nice To Haves

Knowledge of or experience in non-profit housing development related services a plus.
Experience with homeless, veteran, and/or developmentally-disabled populations a plus.

Responsibilities

Develop and maintain files and manage documents and information systems to ensure objectives are achieved.
Rental Subsidy administration- gathering correct tenant lease information and remitting payments monthly.
Adding Vendor information to Salesforce.
Verify expense reports, credit card charges and underlying receipts.
Support invoicing needs and remitting checks to vendors as needed for staff travel and client move-in expenses.
Compose and type routine correspondence and reports.
Processing client referrals- reviewing documentation to ensure referral packets are complete, running background reports, and submitting names to finance for Intacct ID creation.
Assists in obtaining appropriate signatures, approvals, and transferring all financial information to appropriate departments for further processing.
Provides administrative support to manager and supervisors; communicate with Housing Specialists, Housing Coordinators, and funders to answer questions, disseminate, or explain information.
Support staff with financial questions- looking up check statuses and amounts, reviewing client ledgers to identify where payments are missing or incorrect, etc
Effectively and accurately communicate program information to project stakeholders and team members.
Track, manage, file, and update databases (Billing Tracker, Box.com , and all required regulatory documents)
Client Income Recertification- contacting clients on an annual basis to obtain updated income documents and recalculate rent portions. Fielding client questions about the process.
Support meetings and special occasions by scheduling, preparing mailings, and assembling materials.
Work closely and collaboratively with other departments and staff.
Perform special assignments, studies, and routine administrative functions as directed.
Other duties and projects as needed/assigned.