Program Assistant, HomeBase - Brooklyn

CAMBA•New York, NY

5d•Onsite

About The Position

CAMBA is a community of staff, volunteers, clients, donors, neighbors and partners who work together to build an inclusive New York City, where all children and adults have access to the resources and supports they need to thrive. We take a comprehensive approach by offering more than 160 integrated programs in: Education & Youth Development, Family Support, Job Training & Employment Support Services, Health, Housing, and Legal Services. We reach more than 65,000 individuals and families each year at our 90 locations, including 10,000 youth. CAMBA serves a diverse cross section of New Yorkers from new mothers in Brownsville to job seekers in the Rockaways. More than half of our clients are immigrants and refugees from around the globe. Over 85% of our families are in living in poverty, reflecting the challenges faced by nearly 1.7 million New Yorkers today. Homelessness Prevention Initiative (HomeBase) is a CAMBA program that provides case management and essential services to at-risk individuals and families in Brooklyn and Staten Island to prevent homelessness. Individuals and families receive services that help them overcome problems with public benefits, housing, education, health care and other issues that could impede their ability to maintain stable households.

Requirements

Sufficient education and technical expertise to comprehend written and oral instructions (work orders)
Basic math to accomplish maintenance tasks
Ability to document accomplished tasks
Maintain professional relationships with clients and client confidentiality
Practice Universal Precautions/Standard Protocol & Procedures
Comply with any and all Federal, State, City and CAMBA security and privacy policies intended to protect the security and privacy of individually identifiable health information

Nice To Haves

High School Diploma or GED

Responsibilities

Opening the office and preparing it for CAMBA employees and visitors
Answering telephone and providing callers with answers to questions about the organization (i.e.-address, fax #, directions, etc.)
Directing clients and walk-ins to proper sign in-sheets when entering the office
Monitoring, troubleshooting, and tracking all office equipment maintenance issues including fax machine and phone line
Ordering, receiving, tracking, storing and distributing office supplies
Maintaining inventory and ensuring security of supplies
Assisting with keeping records in regards to purchasing, vendors and purchasing groups, and troubleshooting any issues
Performing general maintenance duties including mopping, sweeping, polishing floors, disposing of trash, consolidating for pickup, cleaning bathrooms, dusting furniture and equipment, replacing lightbulbs, painting, other facility repairs as needed
Coordinating and assigning staff mail boxes as needed
Messenger responsibilities including mail/check pick-ups from various locations (main office, HRA, Legal offices and other CAMBA Locations) and/or deliveries
Copying, collating and filing correspondence and various documents weekly
Organizing and managing filing system, and shredding as needed
Maintaining accurate files of paperwork of all orders (i.e. - copies of Purchase Order forms, Program Request forms and package receipts)
Traveling to other CAMBA sites or client homes as needed
Coordinating, planning and participating in special events as needed
Other duties as assigned