Extra Help - Program Assistant - Intercollegiate Athletics

University of Illinois Chicago•Chicago, IL

23h•Onsite

About The Position

This is a temporary position, limited to 900 hours, providing administrative and program support for a variety of programs across the Athletic Department, specifically focusing on facility operations and capital improvement projects. The role involves serving as a point of contact for contractors and vendors, maintaining records, troubleshooting facility issues, and supporting project planning and oversight.

Requirements

Bachelor’s degree.
Based on position requirements, additional education, training, and/or work experience in the area of specialization inherent to the position, may be required.

Responsibilities

Provides administrative and program support across a variety of facility operations and capital improvement projects.
Serves as the first point of contact for contractors, vendors, and visitors to facilities; provides general information and directs inquiries appropriately.
Organizes, tracks, and maintains facility supplies, equipment, and project documentation to ensure accurate inventory and resource availability.
Troubleshoots basic facility-related issues, including work-order tracking systems, access control, and equipment malfunctions.
Maintains accurate records of maintenance activities, project schedules, budgets, and progress reports for review by leadership.
Makes recommendations for repairs, preventive maintenance, and capital improvements; assists with scheduling of work orders and contractor appointments.
Supports project planning by gathering data, assisting with cost estimates, and providing input on operational efficiencies and safety compliance.
Oversee and inspect the work of contractors and service providers to ensure tasks are completed on time, within scope, and in accordance with quality standards.
Evaluates the performance and adherence to safety protocols of service vendors and contractors for the purpose of ensuring compliance and successful project outcomes.
Helps monitor the overall physical condition of departmental facilities and enforce policies to maintain a safe, functional, and productive environment.
Understands and comply with applicable university, state, and federal regulations, as well as campus policies related to facilities management, safety, and capital projects.
Adheres to university guidelines including FERPA, procurement policies, and safety standards.
Performs other duties as assigned.
Perform other related duties and participate in special projects as assigned.