Program Assistant (Permanent Full-time)

One Kids Place•Huntsville, ON

2d•Onsite

About The Position

The Program Assistant will provide clerical and administrative support functions, to support the effective day-to-day operations of Centre sites within an interdisciplinary family-centered environment. Responsibilities include: reception, preparing client files; data inputting; photocopying; meeting coordination; filing and routine office administration procedures.

Requirements

Post secondary education in business administration or other related field
Related work experience within the past 2 years in a pediatric/health care setting
Computer literate and demonstrated proficiency with a variety of software programs including (Microsoft Word, Excel, Access, Power Point) and ability to conduct research via the internet
Strong organizational skills, ability to work independently and in a professional manner respecting client confidentiality and program integrity.
Good judgement, time management and priority setting abilities
Demonstrates excellent customer service abilities while welcoming visitors to the facility
Excellent interpersonal and organizational skills/Excellent oral and written communication skills
Valid Ontario driver’s license and reliable vehicle
Proof of COVID Vaccinations as required by the sector

Nice To Haves

Bilingualism (French/English) is preferred

Responsibilities

Provides office reception.
Prepares correspondence and communications.
Coordinates internal/external meetings as required.
Prepares materials for internal/external meetings as required.
Receives referrals for services and completes the required intake information.
Prepares client files, ensures accuracy of child/youth/family’s contact data, photocopies and distributes documents to ensure adequate information sharing and maintains client confidentiality and privacy.
Files agency reports, documents and client files as per agency policies and procedures.
Enters data for statistical purposes (i.e. Electronic Medical Record)
Conducts routine office support procedures (i.e. routing mail, processing the purchasing of supplies, scheduling clinical appointments, booking meeting rooms, etc.)
Participates in the orientation and training of new staff members, placement students and /or volunteers.
Pursues on-going professional development and growth.
Other duties as assigned.