Program Assistant - Ambulatory Operations (Full-Time, Temporary, Days)

Enloe Health • Chico, CA

4d

About The Position

The Program Assistant provides secretarial and administrative support to the Director/Manager(s) and service line(s). Duties include managing calendars and arranging meetings, conferences, and similar proceedings; preparing agendas; taking and transcribing minutes; answering, screening, and redirecting telephone calls; taking messages; composing, transcribing, and designing correspondence and reports; establishing and maintaining records; and assisting with or coordinating special projects as assigned. The position works collaboratively with diverse internal and external audiences to build awareness, support, and confidence in Enloe Medical Center and its services while supporting community health. The Program Assistant is expected to maintain the highest level of professionalism and confidentiality in matters pertaining to Enloe Medical Center.

Requirements

• At least three years working in an office environment performing general clerical duties, including experience using computers and Microsoft Office programs.
• Proficient use of Microsoft Office Suite programs.
• Strong analytical, grammatical, punctuation, spelling, and formatting skills for effective verbal and written communication.
• Strong organizational and multitasking skills.
• Ability to follow instructions, maintain confidentiality, and work quickly and accurately in a fast-paced environment.
• Ability to take and accurately transcribe minutes.
• Experience organizing and coordinating meetings, conferences, conference calls, and multiple schedules.
• Ability to compile data into a usable report format.
• Ability to work independently and use good judgment in completing duties.
• Ability to maintain strong working relationships with hospital personnel and community members.
• Must be a strategic thinker, collaborative team player, and maintain a professional demeanor as a representative of the management team.
• Must be able to fulfill the essential functions of the position.

Nice To Haves

• Experience in a healthcare or hospital environment.
• Bachelor’s degree.
• Knowledge of medical terminology.
• Database knowledge.
• Additional knowledge of software programs used by the service line.
• Experience using the Internet.

Responsibilities

• Provide secretarial and administrative support to the Director/Manager(s) and service line(s).
• Manage calendars and arrange meetings, conferences, and similar proceedings.
• Prepare agendas and take and accurately transcribe meeting minutes.
• Answer, screen, and redirect calls and take messages.
• Compose, transcribe, and design correspondence and reports.
• Establish and maintain records.
• Assist with and coordinate special projects as assigned by the Director/Manager(s).
• Work collaboratively with internal and external audiences to build awareness, support, and confidence in Enloe Medical Center and its services.
• Maintain professionalism and confidentiality in all matters pertaining to Enloe Medical Center.
• Organize and coordinate meetings, conferences, conference calls, and multiple schedules.
• Compile data into a usable report format.
• Build relationships with hospital personnel and community members that support community health and organizational success.

Benefits

• $0-premium medical plan, including vision insurance.
• Prescription and dental group insurance.
• Retirement plan with employer match.
• Paid time off (PTO) that begins accruing immediately and can be used as it is earned.
• Extended Sick Leave.
• Flexible Spending Accounts for unreimbursed medical expenses and dependent care.
• Employee Assistance Program.
• Educational Assistance.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed