Program Assistant - Ambulatory Operations (Full-Time, Temporary, Days)
About The Position
The Program Assistant provides secretarial and administrative support to the Director/Manager(s) and service line(s). Duties include managing calendars and arranging meetings and conferences; preparing agendas and taking and transcribing minutes; answering, screening, or redirecting calls and taking messages; composing, transcribing, and designing correspondence and reports; establishing and maintaining records; and assisting with or coordinating special projects assigned by the Director/Manager(s). The role works collaboratively with internal and external audiences to build awareness, support, and confidence in Enloe Medical Center and its services and to support community health. The Program Assistant maintains professionalism and confidentiality in all matters pertaining to Enloe Medical Center. This is a temporary, full-time position on the day shift, with 8-hour shifts and 80 hours per pay period; regular days off are Saturday and Sunday.
Requirements
- Three years working in an office environment performing general clerical duties, including experience using computers and Microsoft Office programs.
- Proficient use of Microsoft Office Suite programs.
- Strong analytical, grammatical, punctuation, spelling, and formatting skills for effective verbal and written communication.
- Organizational and multitasking skills; ability to follow instructions, maintain confidentiality, and work quickly and accurately in a fast-paced environment.
- Ability to take and accurately transcribe minutes, and to organize and coordinate meetings, conferences, conference calls, and multiple schedules.
- Ability to compile data into a usable report format, work independently, and use good judgment.
- Ability to maintain strong working relationships with hospital personnel and community members.
- Strategic thinking, collaborative teamwork, and a consistently professional demeanor.
- Ability to fulfill the essential functions of the position.
Nice To Haves
- Experience in a healthcare or hospital environment.
- Bachelor’s degree.
- Medical terminology.
- Database knowledge.
- Additional knowledge of software used by the service line.
- Internet use.
Responsibilities
- Provide secretarial and administrative support to the Director/Manager(s) and service line(s).
- Arrange meetings, conferences, and similar proceedings; prepare agendas; and take and transcribe minutes.
- Answer, screen, or redirect telephone calls and take messages.
- Compose, transcribe, and design correspondence and reports.
- Establish and maintain records.
- Assist with or coordinate special projects as assigned by the Director/Manager(s).
- Work collaboratively with internal and external audiences to build awareness, support, and confidence in Enloe Medical Center and its services.
- Maintain professionalism and confidentiality in all matters pertaining to Enloe Medical Center.
- Organize and coordinate meetings, conferences, conference calls, and multiple schedules.
- Compile data into a usable report format.
Benefits
- Medical plan with a $0 premium, including vision insurance.
- Prescription and dental group insurance.
- Retirement plan with employer match.
- Paid time off plan that begins accruing immediately and can be used as it is earned.
- Extended Sick Leave.
- Flexible Spending Accounts for unreimbursed medical expenses and dependent care.
- Employee Assistance Program.
- Educational Assistance.
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What This Job Offers
Job Type
Full-time
Education Level
No Education Listed
