Program Assistant
PathStone Corporation•Aspers, PA
•Onsite
About The Position
Provide clerical support and assistance to the center-level staff in all aspects of office function to ensure efficient and smooth daily operations of the office.
Requirements
- High School diploma/GED
- Primary technical and interpersonal skills in the secretarial field
- Typing skill for 60 wpm and basic computer skills
- One(1) year secretarial experience
- Must demonstrate strong written, verbal and electronic communication skills that demonstrate the ability to interpret and provide clarification as needed.
- Position requires automobile, driver’s license and insurance.
Nice To Haves
- Bilingual preferred (English/language of majority of families in the program)
Responsibilities
- Screen telephone calls for management staff, maintain a message system for unavailable staff, provide routine information to callers and walk-ins, greet and direct office visitors to proper management staff.
- Type and proofread official and routine correspondence for management staff
- Sort and distribute incoming and outgoing mail
- Maintain office, staff and children’s files. Maintain records of all outgoing correspondence, procedural memos and current forms.
- Batch and mail timesheets, mileage reimbursements request and data collection materials within mandated time lines
- Assist in completing family eligibility in the PROMIS database
- Maintain accurate records of petty cash expenses (with receipts) and process request for replenishment of account regularly with supervisory approval
- Complete vaprs and maintain and track budge reports by entering information into spreadsheets
- Maintain center level inventory
- Prepare and process accounts including office expenditures, timesheets TAERS, and data transmittals according to established procedures, order supplies and data forms
- Assist in outreach/recruitment, follow-up, or other services as necessary
- Implement School readiness plan
- Adhere to established Work Plan and update as necessary or directed by Supervisor.
- Adhere to PathStone’s Confidentiality Policy.
- Adhere to PathStone’s Child Abuse and Neglect Policy.
- Adhere to PathStone’s Positive Guidance Policy.
- Assist in the physical maintenance and care of center facility such as sweeping, mopping, sanitizing and garbage disposal.
- Perform other job related duties as required or assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
