Program Assistant

Grand St Settlement Inc.•New York, NY

37d•$40,244 - $44,499•Onsite

About The Position

Responsible for administrative and program support services for the Early Childhood Programs. This position includes eligibility, recruitment, selection and attendance efforts to maintain full funded enrollment for all program options.

Requirements

Associate Degree , or BA Degree in Business Administration or related field required
Excellent oral & written communication skills
Excellent interpersonal skills
Able to work independently & collaboratively
Well-developed organizational skills including the ability to multi-task & manage time effectively
Able to create, maintain and manage internal record-keeping on an ongoing basis
Ability to foster and maintain positive, professional relationships with participating families
Ability to use public transportation and travel independently
Proficient computer skills including strong working knowledge of Microsoft Word and Excel
Proficiency in Microsoft Word & Excel
Able to create, maintain and manage internal record-keeping on an ongoing basis in collaboration with fiscal department
Strong desire to gain working knowledge of Head Start Performance Standards & other fiscal requirements (local/state)
Meet all employee health requirements in Head Start Performance Standards/Head Start Act 2007

Nice To Haves

some administrative experience preferred
Experience working with and knowledge of community resources, preferred
Bilingual English/ Spanish Preferred

Responsibilities

Maintain ongoing communication with current families & facilitate intake for new families
Maintain budget functions in partnership with fiscal department and delegate sites; program supply & office supply ordering – follow up with vendors, inventory & tracking, travel & expense reports, prepare check requisitions, CACFP reports, parent fees and summary report if applicable, track volunteer time, & coordinate staff access to ADP timecards for submission to payroll
Assist teachers with classroom related administrative responsibilities and assist in classrooms & socializations as needed; duties may include translating for home visits and assist with handling children transported by bus services
Assist with all clerical functions for the program, including document preparations for meetings and reporting for all staff members; answering phones, translating for teachers and parents, check mail daily and distribute accordingly, file documents into master binders and child files, greet parents when they come in and assist them when needed