Program Assistant

Cornell University•Ithaca, NY

4d•Onsite

About The Position

The ACT for Youth Center for Community Action (ACT CCA) / Children and Youth with Special Health Care Needs Center of Excellence (ACT CYSHCN COE) is housed in the Bronfenbrenner Center for Translational Research (BCTR), which is located within Cornell University’s College of Human Ecology. The BCTR mission is to improve professional and public efforts to understand and deal with risk and protective factors in the lives of children, youth, families, and communities that affect family strength, child wellbeing, and youth development. Translational research, as defined by the College and the BCTR, is the systematic application of research findings into the development of innovative interventions, practices, and policies that may ultimately improve health and well-being. The knowledge derived from these interventions feeds future research. ACT for Youth advances the well-being of children, adolescents, and young adults by connecting research to practice in the areas of positive youth development and health. As the ACT for Youth Center for Community Action, we primarily support adults who work with adolescents; as the ACT for Youth CYSHCN Program Center of Excellence we primarily support local New York State health departments, families, and children and youth with special health care needs (CYSHCN). We do this work by creating, identifying, and disseminating research-informed resources; developing and providing trainings; and supporting continuous quality improvement through evaluation services and technical assistance. The Program Assistant will provide support to the ACT for Youth (ACT) Center for Community Action (CCA) and Center of Excellence (COE), initiatives funded by the New York State Department of Health (NYSDOH). ACT for Youth works with communities, families, and youth-serving organizations across the state to promote the health and well-being of children and adolescents. The successful candidate will work closely with the Lead Program Assistant to 1) assist with event planning (including identify and booking training/conference venues, developing and tracking event registrations, communicating event logistics to participants); 2) support ACT team travel logistics (including identifying and booking hotel accommodations and car/bus/flight reservations); 3) assist with fiscal management (including monitoring accounts, tracking expenditures, setting up purchase orders, working with consultants regarding contracts, supporting staff in obtaining travel reimbursement, and ordering supplies); and 4) assist with other project logistics (such as scheduling meetings, sending agendas, taking meeting minutes, etc.). The Program Assistant will work closely in collaboration with the ACT CCA and COE teams, as well as NYSDOH, and community-based partners to ensure smooth function of ACT projects. Occasional travel to locations across New York State may be required. This is a one-year, fixed-term, in-person position based in Ithaca, NY on Cornell University’s campus. Annual renewal for 5 years (or more) is possible contingent on available funding, work, and successful performance. No visa sponsorship or relocation assistance are provided for this position. Applicants must be legally authorized to work in US without sponsorship. Employment will end upon the expiration of work authorization in the US. Continued employment in this position is subject to eligibility to work in accordance with US immigration laws.

Requirements

Associate’s degree and up to 1 year of relevant experience or equivalent combination.
Excellent written and oral communication skills, and excellent organizational skills.
Demonstrated ability to work as part of a team; and have strategies to ensure tasks are completed, including following up with team members, as needed.
Attentive to details, be able to manage multiple projects and tasks simultaneously, handle the demands of deadlines, and seamlessly move between changing priorities.
Able to initiate own work schedule and solve problems; must demonstrate initiative.
Experience with Windows Office applications, including Microsoft Word, Excel, Outlook, and PowerPoint; willingness to learn new technologies as needed.
Experience in and/or demonstrated commitment to supporting equity, access, inclusion and wellbeing.
Experience working with people from all socioeconomic backgrounds.
Experience incorporating the perspectives of multiple communities, with respect to inclusion and belonging.
Must be passionate about working in an organization that values and promotes equity, inclusion, and wellbeing.
Must have the ability to cultivate and develop inclusive and equitable working relationships with students, faculty, staff and community members.
Must have and maintain a valid US driver’s license; may be required to operate a motor vehicle (your own vehicle or Cornell-owned) to travel to/from job sites.

Nice To Haves

A Bachelor’s degree with a social science major is preferred.

Responsibilities

Assist with event planning, logistics, and communication (40%)
Support ACT team travel logistics (10%)
Assist with fiscal management (30%)
Other position-related responsibilities (20%)

Benefits

Comprehensive health care options
Generous retirement contributions
Access to wellness programs
Employee discounts with local and national retail brands
Health and personal leave
Three weeks of vacation
13 holidays: Martin Luther King, Jr. Day, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving and the day after, and an end of the year winter break from December 25-January 1.
Tuition-free Extramural Study and Employee Degree Program
Tuition aid for external education
Cornell Children’s Tuition Assistance Program