Program Assistant, School of Continuing and Professional Studies

UVA Health

1d•Onsite

About The Position

The School of Continuing and Professional Studies at the University of Virginia seeks a Program Assistant. The Program Assistant will provide program coordination, conference and event support, administrative and operational support, data tracking, strategic outreach and stakeholder engagement, and more. This role will require a flexible work schedule, with occasional evenings or weekend work, based on event schedules.

Requirements

Bachelor's degree

Nice To Haves

Experience with public safety and event management

Responsibilities

Assist in the planning, coordination, and execution of executive education and professional development programs (e.g., NCJCC cohorts, executive seminars, and specialized trainings)
Support program logistics including scheduling, materials preparation, participant communications, and on-site coordination
Coordinate with faculty, instructors, and external partners to ensure smooth program delivery
Provide in-person support for residencies, convenings, and events as needed
Track program participation, enrollment trends, and completion data across executive programs
Assist in collecting and organizing participant feedback and program evaluation metrics
Support development of reports and dashboards to inform program improvement and decision-making
Maintain accurate records of program activities and outcomes
Assist with implementation of CPSJ’s strategic outreach plan
Track conferences, events, and engagement opportunities
Support preparation of briefing materials, presentations, and follow-up communications
Maintain stakeholder engagement records and assist with outreach coordination
Coordinate logistics for conferences, workshops, and CPSJ-hosted events
Track registration timelines, submissions, and participation
Support booth coordination, materials preparation, and on-site execution
Assist in coordinating non-credit trainings, technical assistance, and external presentations
Support communications and logistics with partner agencies and organizations
Track research funding opportunities (e.g., DOJ, DHS, foundations)
Assist with proposal development, documentation, and submission logistics
Support project coordination, partner communication, and deliverable tracking
Assist with business operations aligned with University processes (finance, HR, contracts, procurement)
Support program documentation, reporting, and compliance requirements
Provide general administrative support across CPSJ initiatives as needed