Assistant Director of Graduate Studies, Schaefer School of Engineering and Science

Stevens Institute of Technology•Hoboken, NJ

13h•Onsite

About The Position

Working under the supervision of the SES Associate Dean for Graduate Studies, the Assistant Director of Graduate Studies provides vital assistance to the operations of the graduate programs in the Schaefer School of Engineering and Science. The Assistant Director coordinates outreach activities, organizes events, follows up on inquiries, and provides information and management support.

Requirements

Bachelor’s degree
Minimum of 5 years of relevant experience, preferably in higher education or related industry
Excellent organizational and data management skills
Demonstrated proficiency with Microsoft Office, including creating and using spreadsheets
Ability to be proactive and productive in a fast-paced environment, sourcing relevant input and identifying innovative solutions to problems
Proven ability and commitment to work across multiple cultural environments
Demonstrated success managing multiple and competing priorities in a high-volume environment with a professional and positive demeanor

Nice To Haves

Master’s degree
Minimum of 10 years of relevant experience, preferably in higher education or related industry

Responsibilities

Maintain and support all Schaefer School of Engineering and Science graduate program activities and information, including marketing, curriculum, and enrollment.
Work closely and collaboratively with the Office of Graduate Education, Office of Graduate Admissions, Office of Graduate Student Life, Associate Department Chairs, and the Schaefer School communications team.
Serve as an advocate for SES graduate students by: Representing their needs to staff, faculty, and administrators; Addressing issues or questions and escalating emergent concerns to appropriate departmental leaders; Referring students to the appropriate offices within and outside of student support areas.
Serve as the liaison between departmental graduate academic advisors and the Office of Graduate Education.
Work closely with departmental graduate academic advisors to ensure that the needs of graduate students are met.
Inform advisors of any administrative updates.
Work in partnership with Graduate Admissions, Graduate Academics, and Graduate Student Life to support the recruitment, orientation, and retention of SES graduate students.
Assist in the overall planning, implementation, and assessment of current and future graduate degrees, professional certificates, and continuing education programs.
Coordinate student-focused activities, such as new student orientation, doctoral recruitment visit days, and other programming for graduate students.
Supervise SES Graduate Student Ambassadors supporting these activities.
Assist in Ph.D. student academic progress tracking and maintain data in the SES Ph.D. Student Database.
Assist with timely submission of SES Ph.D. assistantship offer letters.
Promote the planning and implementation of a graduate culture on campus and facilitate ongoing communication with graduate students through a graduate student newsletter.
Work closely with the SES Communications team to update internet and intranet content for SES Graduate Programs webpages, including: Information on resources, policies and procedures, and extracurricular information; Links to campus resources and services.
Serve as the administrator for standing or ad-hoc committees, internally or externally, as defined by the Dean and the Associate Dean for Graduate Studies.
Develop and promote a work culture that reflects a vision of excellent service in a student-focused professional environment.
Develop and generate reports as needed.