Program Assistant, Non-Supervisory

City of Minneapolis • Minneapolis, MN

1d • Onsite

About The Position

In a non-supervisory capacity participate in clerical, technical, and administrative work for a Division or Department, relieving executives and professional staff of routine work, or provide support to specific programs and activities ensuring efficient operation. This position is currently open for Public Works - Solid Waste & Recycling.

Requirements

• Post High School education or equivalent
• Three years of related work experience
• Considerable knowledge of modern office practices, clerical and administrative procedures and equipment.
• Considerable knowledge of the techniques of gathering, compiling and analyzing data.
• Considerable knowledge of departmental or division policies and procedures.
• Good working knowledge of computers.
• Good oral and written communication skills.
• Good keyboarding skills.
• Ability to maintain good relationships with a diverse population.
• Ability to take and transcribe minutes of meetings and compose correspondence, reports, brochures, etc.
• Ability to organize, prioritize and supervise the work of subordinates.
• May require strong supervisory skills.
• May require considerable knowledge of accounting procedures and process used in the City.
• Good knowledge of modern record keeping and database practices, including complex filing operations.

Nice To Haves

• An equivalent combination of education and experience closely related to the duties of the position may be considered.

Responsibilities

• Assist with routine administrative detail in the absence of the supervisor.
• Interpret policies and handle requests for technical information on functions and procedures of the assigned department.
• Act as a liaison with other agencies, attorneys and administrators.
• Perform research, evaluation and analysis.
• Prepare presentations as required.
• Assist with the production of publications and newsletters, contracts and other important correspondence.
• May process personnel matters for the division or department.
• Establish and maintain records, clerical procedures, forms, etc.
• Represent the division/department head at meetings.
• Take and transcribe meeting minutes.
• Schedule and organize meetings for assigned executive staff.
• Supervise and/or participate in complex record keeping, including developing policies for the records.
• Assist in the preparation of the budget and other financial records.
• Supervise and/or maintain important program tables and database information on computers.
• May, under supervision act as a coordinator for specific projects or programs.

Benefits

• The City of Minneapolis Human Resources Department reserves the right to limit the number in any phase of the selection process.
• The hiring authority reserves the right to determine the maximum number of candidates to interview from the established eligible list.
• Applicants may be required to sign an informed consent form allowing the City to obtain their criminal history and/or verify their qualifications in connection with the position sought.
• This position is represented by a collective bargaining agreement between the City of Minneapolis and the Minneapolis Professional Employees Association.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED