Program Assistant I
About The Position
The OPS Underground Damage Prevention Safety Commission unit provides administrative support to the governor-appointed Underground Damage Prevention Safety Commission (Safety Commission) by overseeing communication between the Safety Commission and all of the impacted stakeholders as it relates to the Safety Commission’s statutory enforcement authority, overseeing the complaint and best practice tracking processes and ensuring that the Safety Commission meets its statutory and regulatory requirements. This Program Assistant position exists to assist the Public Safety Manager with fulfilling the priorities of the Division’s Underground Damage Prevention Safety Commission program, including coordination of complaint investigations, delivery of investigation documents to the Safety Commission Review Committees, coordination of meeting schedules and logistics, evaluating the relevance and applicability of existing guidance, development and submittal of grants, and establishing and maintaining communication with and dissemination of information to the Federal government, Attorney General’s office, Colorado legislature and other program stakeholders. This position serves also as the secondary point of contact for the 15-member Governor-appointed Safety Commission and all Safety Commission stakeholders.
Requirements
- Four (4) years of relevant experience in an occupation related to the work assigned to this position.
- Experience to include providing customer service: explaining processes, application/documentation review, and communication with stakeholders/clients, including the State Legislature.
- Experience working for a regulatory authority, such as a government agency or a governor-appointed board or commission.
- Advanced knowledge of past and current editions of statutes and regulations, as well as past precedents and legal guidance under which the Safety Commission operates.
- The ability to decipher and comprehend proposed and adopted changes and updates to currently adopted statutes and regulations.
- Organization and planning: Plans, organizes, and schedules in an efficient, productive manner. Focuses on key priorities of the customer, in this case the UDP Safety Commission and its 15 members, regarding commission meetings, Review Committee complaint hearings, commission best practice meetings, and stakeholder meetings.
- Intelligence: Learns quickly, as the UDP industry is changing, inclusive of statutory changes. Demonstrates ability to quickly and proficiently understand and absorb new information.
- Analytical skills: Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibits a probing mind and achieves penetrating insights.
- Attention to detail: Ensures that all key components of tasks and projects are completed in a timely manner to maintain efficiency.
- Follow-through on commitments: Displays accountability and integrity when completing tasks delineated in verbal and written agreements.
- Listening skills and Strategic thinking/visioning: As the 15 members of the Safety Commission present multiple ideas, input and resolutions, this position must organize this information and present strategic end products that include all of the information and are not conflicting with statute, regulation and commission bylaws.
- Communication: The position must possess excellent communication skills to be used in and out of Safety Commission meetings, Review Committee complaint hearings, during the facilitation of stakeholder meetings, to present to the State legislature, and within correspondence with media entities, including live interviews.
Nice To Haves
- Experience providing customer service: explaining processes, application/documentation review, and communication with stakeholders/clients, including the State Legislature.
- Project experience, including the skills to : set, track, and accomplish priorities, goals, and timetables to achieve maximum productivity, knowing the status of activities at various stages in the process.
- Experience working for a regulatory authority, such as a government agency or a governor-appointed board or commission.
Responsibilities
- Assist the Public Safety Manager with fulfilling the priorities of the Division’s Underground Damage Prevention Safety Commission program.
- Coordinate complaint investigations.
- Deliver investigation documents to the Safety Commission Review Committees.
- Coordinate meeting schedules and logistics.
- Evaluate the relevance and applicability of existing guidance.
- Develop and submit grants.
- Establish and maintain communication with and dissemination of information to the Federal government, Attorney General’s office, Colorado legislature and other program stakeholders.
- Serve as the secondary point of contact for the 15-member Governor-appointed Safety Commission and all Safety Commission stakeholders.
Benefits
- PERA Defined Benefit Plan or PERA Defined Contribution Plan plus 401(k) and 457 plans
- Medical and dental health plans
- Employer supplemented Health Savings Account
- Paid life insurance
- Short- and long-term disability coverage
- 11 paid holidays per year plus vacation and sick leave
- BenefitHub state employee discount program
- MotivateMe employee wellness program
- Excellent work-life programs, such as flexible schedules, training and more
- Access to participate in employer-supported employee affinity spaces
- RTD EcoPass Commuter Program
- Public Service Loan Forgiveness Program
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
Associate degree
