PROGRAM ASSISTANT-EDUCATION
About The Position
Utilizes a data entry system to record and verify child assessment data into a computer. Performs computer entry and verifies a variety of data in appropriate formats. Tracks and verifies quality of data entry from all sources; resolves data problems. Maintains accurate and complete data in specified database, using information provided by teaching staff. The Education Data Entry Technician will travel to various program locations, as assigned, to perform data entry responsibilities. Conducts data analysis to identify trends, strengths, areas of concern, and opportunities for improvement and communicates findings to the Education Coordinator. Provides feedback and technical assistance to Site Supervisors and teaching staff based on monitoring and data analysis findings. Supports staff in resolving data discrepancies and completing corrective follow-up within the scope of the position. Supports preparation of Education data and documentation for program monitoring, self-assessment, federal reviews, audits, and other compliance activities.
Requirements
- Requires a high school diploma (or GED equivalent)
- Two (2) years of experience in the field of data entry/computer records management or in a related data input work environment
- Must demonstrate accuracy, thoroughness, and neatness
- Ability to operate a computer terminal and / or computer using word processing, spreadsheet, database and other standard business software
- Type accurately at a speed necessary to meet the requirements of the position
- Organize, set priorities and exercise sound independent judgment within areas of responsibility
- Interpret, apply, explain and reach sound decisions in accordance with policies and procedures
- Organize and maintain office and security of confidential files
- Meet schedules and timelines
- Compose routine correspondence from brief instructions
- Communicate clearly and effectively orally and in writing
- Understand and follow written and oral instructions
- Prepare clear, accurate and concise records and reports
- Use tact and discretion in dealing with sensitive situations and concerned individuals
- Establish and maintain effective working relationships with NHA staff and others encountered in the course of work
- Ability to effectively present information and respond to questions in English from groups of managers, clients, customers, and the general public
- Demonstrated skills in written and oral communication
- Ability to define problems, collect data, establish facts, and draw valid conclusions
- Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables
- A valid California driver's license
- Must meet and maintain State law and County licensing requirements regarding employment in a childcare center (Background check clearance, MMR, Mandated Reporter, TB, Tdap/Pertussis and Physical)
Nice To Haves
- Familiarity with Learning Genie and Desired Results Developmental Profile (DRDP)
Responsibilities
- Adheres to program timelines to ensure that documents and data are entered on a timely basis
- Collaborates with site supervisors, teaching staff, office assistants, and members of management to gather and enter all required child assessment data
- Assists with the continuous monitoring, updating, data entry, and completion of the child assessment and gives feedback to staff as needed
- Logs and codes data according to prescribed standards
- Inputs data into the required system
- Verifies recorded information to ensure accuracy and completeness of data
- Identifies and corrects errors
- Operates computers and associated office equipment
- Performs additional functions incidental to data entry activities
- Conducts data analysis to identify trends, strengths, areas of concern, and opportunities for improvement and communicates findings to the Education Coordinator
- Provides feedback and technical assistance to Site Supervisors and teaching staff based on monitoring and data analysis findings
- Supports staff in resolving data discrepancies and completing corrective follow-up within the scope of the position
- Supports preparation of Education data and documentation for program monitoring, self-assessment, federal reviews, audits, and other compliance activities
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
