Program Assistant, Diversity, Equity, & Inclusion

AMERICAN POLITICAL SCIENCE ASSOCIATION • Washington, DC

1d • Hybrid

About The Position

The American Political Science Association seeks a full-time Program Assistant, Diversity, Equity, and Inclusion to provide administrative and programmatic support to the variety of initiatives related to promoting diversity, equity, and inclusion, mentoring and professional ethics in the discipline of political science. This includes reviewing, collecting and tracking materials required to participate in the fellowship and grant programs, creating and submitting payment requests, and maintaining programmatic databases and information. The Program Assistant also provides marketing and outreach support, including creating content for public-facing platforms and communicating with students, faculty and other members about the programs.

Requirements

• Bachelor’s degree or equivalent years of experience required; knowledge of political science or other social science preferred.
• Prior experience in an organizational setting preferred.
• Demonstrated interest and/or experience working on diversity and inclusion and alumni relations.
• Experience taking initiative, problem solving, and being flexible.
• Ability to complete assigned tasks and assignments independently as well as in collaboration with team and across teams.
• Attention to detail and the ability to prioritize and complete multiple tasks within established deadlines.
• Strong verbal and written communication skills, including the ability to communicate effectively in a professional, knowledgeable, and friendly manner.
• Excellent support and interpersonal skills with the ability to provide a high level of customer service to APSA members.
• Strong computer and software knowledge with strong proficiency in Microsoft Office Suite; demonstrated experience with social media platforms (e.g., Twitter, Facebook, Slack) preferred.
• Willingness to travel for conferences and other APSA events.

Nice To Haves

• knowledge of political science or other social science preferred.
• Prior experience in an organizational setting preferred.
• demonstrated experience with social media platforms (e.g., Twitter, Facebook, Slack) preferred.

Responsibilities

• Assists with backend processes such as application processing, applicant follow up, collecting and tracking materials including financial documents, enrollment verification letters, headshots and biographies, and submitting payment requests for fellowship and grant awards.
• Updates diversity and inclusion program alumni information and data in association databases, including enrollment and database maintenance for the DSRP Program, the MSI Faculty List, and the Mentor Program.
• Responds to routine inquiries and communicates with students, faculty and other members via email, and telephone, as directed, for outreach, marketing and programmatic purposes for a variety of programs.
• Drafts content creation for marketing, newsletters and social media posts.
• Updates and maintains online resources and program related webpages and microsites.
• Assists with alumni programming and conference calls.
• Assists with program’s archival and diversity, equity and inclusion projects and annual meeting preparation.
• Provides committee support, such as scheduling, collecting, and processing receipts, updating rosters, and travel reimbursement processing.
• Coordinates with, and assists, other departments (i.e., Finance, Meetings, Publications, Communications) with department related business.
• Performs other tasks as assigned.

Benefits

• substantial employer contributions towards medical, dental and vision plans for employees, dependents and spouses/domestic partners
• disability and life insurance
• paid family and medical leave
• a 35-hour work week
• a hybrid work environment
• professional development and public transportation stipends
• a 403(b) retirement plan with a generous employer contribution
• robust time off policies, including paid time off for the week between Christmas and New Years

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level