The Carter Center: Program Assistant, Democracy Program

Emory University•Atlanta, GA

4h•Hybrid

About The Position

The Carter Center is a 501(c)(3), not-for-profit, nongovernmental organization founded in 1982 in Atlanta, GA, by former U.S. President Jimmy Carter and his wife, Rosalynn, in partnership with Emory University. The Center has helped to improve millions of lives in more than 80 countries by waging peace, fighting disease, and building hope. The Carter Center is guided by a fundamental commitment to human rights and the alleviation of human suffering. It seeks to prevent and resolve conflicts, enhance freedom and democracy, and improve health. The Carter Center collaborates with other organizations, public and private, in carrying out its mission around the world. Current information about the Center’s many programs and activities are available at The Carter Center. The Program Assistant coordinates administrative and financial support within the Democracy Program (DP), including preparing and processing contracts, invoices, and payments; coordinating staff and consultant travel and meetings/conferences; developing project and program budgets; handling routine program correspondence and inquiries, managing program files and databases, and supporting domestic and international operations. Depending on locations of activities, Hostile Environment Awareness Training (HEAT) may be required.

Requirements

A high school diploma or equivalent AND five years of administrative experience, OR a bachelor's degree.
Proficiency with various personal computer software applications.

Responsibilities

Provides administrative and logistical support for projects, initiatives, and programs within an NGO environment.
Assists assigned managers and team members by maintaining calendars, receiving and composing communications as correspondence, and replies to inquiries.
Handles preparations, scheduling, logistics, and other various requirements for domestic and international travel.
Drafts contracts, budgets, and donor reports with direction from manager.
Processes financial documents including contracts, expense reports, invoices, etc.
Writes routine reports and correspondence, and assists with the development of project/program materials.
Organizes meetings and events.
Works with and maintains data management and filing for projects/program.
Serves as an administrator of work product with other programs/departments, i.e. finance, program development, public information, etc.
Liaises and communicates with project consultants and field office staff, providing logistical and administrative support, as directed.
Conducts research and provides support to one or more staff members in regards to project and programmatic efforts.
May supervise work study students and volunteers.
Performs other related duties as required.