Program Coordinator of the Career Development Center

Hamline University • Saint Paul, IN

1d • Onsite

About The Position

Founded in 1854, Hamline was the first university in Minnesota and among the first coeducational institutions in the nation. Hamline University provides a world-class education for undergraduate and graduate students. Our faculty, staff, and students cultivate an ethic of civic responsibility, social justice, and inclusive leadership and service. Hamline University is an Equal Opportunity employer and does not discriminate on the basis of race, color, religion, creed, sex, national origin, marital status, familial status, status with regard to public assistance, membership or activity in a local human rights commission, disability, age, protected veteran status, or any other status protected by applicable law in its education or employment programs or activities. The University will provide reasonable accommodations to qualified individuals with disabilities. The Program Coordinator of the Career Development Center establishes a welcoming and inclusive environment in support of Hamline’s diverse undergraduate students as they navigate career related exploration and preparation. This position provides office management, front desk service, and administrative support in the Career Development Center. Critical components of the role include multifaceted abilities in job fair planning and employer relationship building to student facing support and detail oriented organization and communication.

Requirements

• Accurate, detail oriented, and highly organized with a strong sense of processes and systems.
• Strong written and oral communication, listening, and problem-solving skills.
• Effective interpersonal skills: warm, welcoming and professional demeanor.
• Computer skills/experience.
• Commitment to serving student, alumni, faculty, and employer populations with diverse cultural backgrounds, interests and goals.
• Bachelor’s Degree from an accredited college or university.
• Two (2) years professional experience in a clerical position.
• Two (2) years professional experience utilizing Microsoft office, including Word, Excel, and complex mail merges.

Nice To Haves

• Two (2) years professional experience within a higher educational institution working with confidential student information.

Responsibilities

• Coordinate the front desk operations by welcoming and assisting guests of the CDC.
• Maintain up to date office communication (phone & email) through knowledgeable responses to questions about CDC services, deadlines, programs, resources, and events.
• Support CDC staff by scheduling appointments, monitoring visitors to the CDC, managing inventory of supplies, and administering mailings from CDC.
• Process budget paperwork relative to reimbursements, invoices, etc.
• Facilitate all logistical details for CDC programs and events including room layout, event set-up, and catering requests.
• Market CDC events and programs through direct outreach to students, faculty, staff, and alumni as needed as well as through collaboration with various campus offices.
• Operate office technology including CDC staff calendars and work with specific platforms such as Handshake, Google Suite, Forage, Canvas, and EAB-Navigate.
• Collaborate with other CDC staff members to assist employer scheduling for on-campus tabling (schedule space, manage calendar, and provide hospitality for employers).
• Assist staff in collecting, tallying, summarizing data and developing appropriate reports.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Number of Employees: 251-500 employees