Program Assistant--Communications and Special Events, Center K-12 (71150)

Pratt Institute•Ny, NY

3d•Onsite

About The Position

Pratt Institute seeks an exceptional K-12 arts administrator to be a key contributor to the Center K-12 programs and partnerships. The Center for Art, Design, and Community Engagement K-12 at Pratt Institute serves over 1900 children ages 6-18 annually in its numerous community programs on and off-campus. The Program Assistant—Communications and Special Events is committed to the Center K-12 mission and provides administrative support to all aspects of the organization and implementation of the K-12 programs. This includes supporting social media platforms, organizing program events and exhibitions, data collection and survey distribution, visiting schools for recruiting purposes, hiring and supervising student Teaching Assistants, and maintaining records. Other duties include preparing various documents (correspondence, newsletters, reports) for communication and documentation purposes, assisting walk-ins, and responding to the needs of diverse program participants including students, youth, families, schools, and Pratt administrators. The role also involves generating and editing correspondence, and performing general office duties such as answering phones, photocopying, filing, mailing, updating databases, and maintaining mailing lists. The Program Administrator will work full-time (35 hours/week), with a schedule that adjusts to include Wednesday evenings and Saturdays when programs are in session (October - May).

Requirements

BA or BFA or equivalent preferred
Minimum 2 years communications experience in an arts educational environment, including work with school, community programs, museums or non-profits
Must be available to work some evenings and Saturdays when programs are in session
Commitment to positive youth development and asset-based frameworks is required
Proficient in Microsoft Office and Google Drive applications
Proficient in Adobe Creative Suite
Experience with main social media platforms (Facebook, Instagram, Twitter)
Self-sufficient with learning new skills
Strong interpersonal, written and verbal communication skills required
Public speaking skills
Customer service skills (both in person and over the phone), particularly with arts education professionals, school administrators, teachers, and youth of all ages; displaying tact and courtesy; maintaining confidentiality
Strong collaborator able to build positive, collaborative working relationships with Pratt staff, school teachers, administrators and a diverse range of young people
Ability to communicate effectively with a diverse population of students and staff, as well as demonstrate intercultural competence with an understanding of the dynamics of diversity in higher education
Ability to work on projects simultaneously
Strong project management skills
Able to delegate responsibly
Demonstrated ability to work independently, think ahead, and take initiative
Creative and flexible problem-solver
Able to adapt to new challenges
Able to effectively prioritize in a busy, multi-program department
Commitment to ongoing growth and refinement of skills, open to feedback
Commitment to equity, diversity, and inclusion

Nice To Haves

K-12 art and design teaching experience in NYC is a plus
Familiarity with Filemaker a plus
Bilingual is a plus

Responsibilities

Perform office administrative duties and ensure the smooth and responsive operation of the office
Oversee the production and publication of Center K-12 printed materials including program brochures, annual report and graduation catalog
Plan and coordinate special events such as graduation ceremonies and alumni events
Develop content for Center K-12 semi-annual newsletters
Conduct outreach activities with schools and youth serving organizations
Maintain the Center K-12 social media presence
Hire Pratt student teaching assistants and maintain detailed records including hiring paperwork and timesheets
Work with college advisor to track Pratt Young Scholars college applications and offer technical support to Young Scholars as needed
Maintain a PYS alumni network, working with Program Director to organize and host alumni events
Support the evaluation of all K-12 youth programs via end of course surveys
Assist with special program events as needed
Perform all other duties as assigned