Program Coordinator, Special Events

City of Pittsburgh • Pittsburgh, PA

1d • Onsite

About The Position

Coordinates and assists in the planning and implementation of a variety of City wide special events and community-based programs for the Pittsburgh community, by fostering public/private partnerships and fund development.

Requirements

• Must submit or show proof of all General Application Requirements at the time of application.
• Must submit a complete application, including education, work experience, a resume (if applicable), and completed supplemental questions.
• Must become residents of the City of Pittsburgh prior to employment and remain a resident throughout employment.
• Must possess a current, valid Class C Pennsylvania Motor Vehicle Operator's License at the time of filing application or prior to appointment, and maintain it throughout employment.
• Must obtain the Pennsylvania Act 153 Clearance prior to appointment.
• Must obtain CPR Certification within one (1) year of the date of hire and maintain the certification throughout employment.
• Must pass a medical examination before the date of hire.
• One (1) year of full-time experience which includes designing, implementing and coordinating special events programs.
• Bachelor's Degree in Public Administration, Marketing, Sport Administration, Hospitality/Tourism, Communications or a related field.
• Education/training and/or work experience may be substituted on a year for year basis if the application clearly shows the required number of years to meet the Total Qualifying Requirement (five (5) years).

Nice To Haves

• Candidates being considered for employment must submit official transcripts verifying post-secondary education (college/university, trade school, etc.) prior to hire.

Responsibilities

• Plans, coordinates, administers, implements and evaluates a variety of approved special programs and events for community based special events (e.g., Farmers Markets, Riverview 5K, Reservoir of Jazz etc.).
• Researches and identifies new events and programs and makes recommendations for implementation.
• Coordinates efforts and serves as a liaison between the private sector, other City departments and/or agencies, state and federal agencies, community groups and/or individuals regarding services and programs.
• Develops, recommends and implements operating budget for existing and proposed programs as assigned; monitors program revenues and expenditures as assigned.
• Identifies program needs; plans and prepares work orders and coordinates logistical support requirements for assigned special events/programs or sports/fitness programs.
• Researches and evaluates assigned programs to make necessary adjustments regarding program structure and cost effectiveness; reports findings to immediate supervisor.
• Coordinates and produces printed promotional information, educational materials, press releases, public service announcements and advertisements for distribution to the public and the media.
• Ensures that programs adhere to guidelines and contracts and makes on-site inspections as requested or required.
• Assists in securing financial assistance for programs through grants, sponsorships, etc; maintains documentation regarding assigned fundraising efforts.
• Transports equipment for special events and lifts heavy boxes as requested or required.
• Develops and administers contracts, leases and other documents (e.g., RFP's, bids for services, supplies and equipment orders, etc.) related to assigned programs.
• May manage comprehensive computer data bases and related spreadsheets and software.
• Develops, recommends and implements approved long-range marketing strategies for assigned programs.
• Attends approved training programs, staff meetings, etc. as requested.
• Administers cardiopulmonary resuscitation to victims in distress as needed.
• Works weekends, evenings and holidays as needed or assigned.
• Performs other related tasks and duties as assigned or required.

Benefits

• This position is included in the Recreation Teacher's Union, Service Employees International Union, Local #668, meet and discuss unit and will be filled in accordance with the provisions of the Memorandum of Understanding.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level