Program and Operations Assistant

The Health and Reentry Project

6d•$55,000 - $70,000•Remote

About The Position

Access to health care is vital for successful second chances, yet many people returning to communities after incarceration do not get care when they need it. The Health and Reentry Project (HARP) is a growing national nonprofit organization that builds safer, healthier communities by improving access to health care for people leaving incarceration. One of HARP’s central priorities is providing technical assistance to states, local governments, correctional facilities, and community organizations to ensure that health and reentry policies are successfully implemented. HARP is seeking a detail-oriented and proactive Program and Operations Assistant to support the needs of our growing team. Reporting to the Chief Operating Officer, the work of this core team member will be essential to keeping HARP's programs, processes, and schedules running smoothly. This is a great opportunity for someone who thrives in a fast-paced, high-impact environment, takes pride in staying organized, and wants to contribute to meaningful work at the intersection of health care and public safety.

Requirements

3+ years of experience working in an administrative or operations capacity; nonprofit, policy, or government experience required
Outstanding organizational skills and a track record of working independently on projects while supporting team projects and collaborative work
Maintain confidentiality and handle sensitive information with discretion.
Proficient with Google suite, Microsoft office, Zoom, and LinkedIn
Experience with Asana or similar project management tools
Ability to communicate with a broad range of stakeholders including senior-level professionals, national experts, policymakers with a range of political perspectives, people who have been incarcerated and staff who have worked in corrections, among others, with a high level of professionalism.
Interest and/or experience, including lived expertise, in policy related to incarceration, corrections, public safety, and/or the role health care plays for people who are leaving incarceration
Capable of working in a fast-paced, deadline-driven, growth-oriented, remote work environment
Ability to travel for occasional in-person staff meetings
Are organized, detail oriented, results-focused and thrive in a work culture that prioritizes growth and learning.
Can think strategically, analytically and creatively and adjust to changing circumstances in a rapidly growing nonprofit.
Can maintain good humor and a positive attitude while juggling multiple priorities and meeting deadlines.
Can express ideas clearly and concisely both in writing and orally.
Are self-motivated and able to work independently on a small team in a remote work environment.
Are committed to creating an environment that values sharing and learning from diverse perspectives and experiences.

Responsibilities

Manage the schedule of HARP Executive Director and other executive team members
Coordinate meetings for HARP team members, key consultants, and advisory bodies
Take meeting notes and tracking key follow up items
Manage logistics for in person and virtual meetings and events
Support travel planning for HARP team members, including booking of air travel and hotel accommodations and supporting submission of expense report
Support onboarding of new vendors, consultants, and staff
Communicate with HARP’s Board of Directors and Advisory Committee as well as external partners and stakeholders
Maintain organizational documents (e.g. charters, organization charts, etc.)
Manage internal project management and tracking tools (e.g. contact lists and tools for tracking key conferences, events, and accomplishments)
Support development and implementation of operational policies and procedures
Other administrative support as needed