Program and Advisory Committee Coordinator

TX-HHSC-DSHS-DFPS • Austin, TX

1d • $4,523 - $5,700 • Onsite

About The Position

The Program Specialist V (PS V) Program and Advisory Committee Coordinator works under the direction of the Special Projects Manager within the newborn screening (NBS) Unit. This position performs highly advanced (senior level) consultative services and technical assistance to program staff, advisory committees (AC), governmental agencies, health care providers, community organizations, and the public. Work includes policy development, and program coordination supporting NBS programs and associated advisory committees.
This position serves as a subject-matter expert on advisory committee operations, stakeholder engagement, and Texas NBS. Provides coordination and support duties for the NBS Advisory Committee (NBSAC), Sickle Cell Task Force (SCTF), and other ACs as needed. Work involves providing counsel and support to ACs, Consulting with legal, government affairs, and other agencies to coordinate major AC activities, including reports, rules, and bylaws.
Functions as lead for complaints submitted by the public. Provides support to families in accessing treatment and services for newborns with an abnormal newborn screen; assists individuals needing benefits. Addresses inquiries from health care providers, hospitals, clinics, and families regarding the NBS program; prepares monitoring reports and strategies to evaluate program services and maintain compliance with federal regulations. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment. To perform these job duties, this position may require working extra hours needed to meet defined deadlines and support the agency’s mission critical reporting requirements.

Requirements

• Graduation from an accredited four-year college or university with major coursework in business administration, public health, healthcare administration, or another related field.
• Four years of experience working with health and human services organizations or programs will be considered instead of the education requirement.
• At least two years of experience analyzing or reviewing state and federal regulations.
• At least one year of experience leading or coordinating meetings across large organizations.
• Experience with technical or professional writing.
• Knowledge of pertinent state and federal laws, regulations, policies, rules, and requirements related to NBS programs, including the Texas Open Meeting Act.
• Knowledge of public administration techniques.
• Knowledge of training and marketing techniques.
• Knowledge of state government organization and administration.
• Knowledge of interagency collaboration methods and techniques.
• Knowledge of records retention and inventory policies.
• Knowledge of accessibility standards.
• Knowledge of legislative process and bill review.
• Knowledge of management techniques.
• Knowledge of statistical analysis processes and research techniques.
• Knowledge of budget processes.
• Skill in evaluation of complex program issues.
• Skill in professional and technical writing.
• Skill in consultation and technical help to varied audiences.
• Skill in Outlook, PowerPoint, SharePoint, Word, and Excel and other applicable software.
• Skill in conducting reviews of inquiries and complaint-related activities.
• Skill in identifying measures or indicators of program performance.
• Ability to communicate effectively verbally and in writing.
• Ability to serve as a lead worker providing direction to others.
• Ability to develop and deliver webinar trainings.
• Ability to gather, assemble, correlate, and analyze facts.
• Ability to develop, interpret, and implement policies and procedures.
• Ability to develop forms and templates.
• Ability to prepare written information and reports in an understandable format.
• Ability to gather, assemble, correlate, and analyze facts and devise solutions to problems.
• Ability to develop, analyze, interpret, and research state and federal rules/regulations.
• Ability to plan and manage multiple projects and meet tight time limits.
• Ability to devise solutions to problems.
• Ability to provide guidance to others.
• Ability to communicate effectively and deal tactfully with professionals, interagency staff, government officials, the public, and people from varying socio-economic and cultural backgrounds.

Nice To Haves

• Experience coordinating advisory committee preferred.

Responsibilities

• Coordinates and provides advanced operational, logistic, and governance support for the NBSAC and SCTF per the Texas Open Meetings Act, relevant statutes, agency policies, and enterprise governance standards.
• Serves as the liaison with the HHSC Advisory Committee Coordination Office (ACCO) to ensure the timely and accurate posting of meeting notices, distribution of invitations, and dissemination of official communications.
• Oversees solicitation, review, and appointment process for advisory committee members appointed by the DSHS or HHSC Commissioners.
• Updates advisory committee related bylaws and rules, as necessary.
• Develops assigned program policies, procedures, standards, and manuals in accordance with program objectives and goals.
• Addresses concerns and complaints from constituents regarding NBS services and NBSAC and SCTF committee matters.
• Create, review, and update work related procedure manuals, job aids, and policies according to unit standards.
• Other duties as assigned include but are not limited to actively participating and/or serving as a Branch contact to meet the agency's obligations for disaster response and/or recovery or continuity of operations (COOP) activation.

Benefits

• insurance coverage
• other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior