Coordinator, Talent Advisory

Borden Ladner Gervais LLP (BLG)•Calgary, AB

About The Position

As a member of the regional Talent Advisory – Business Services team, the Coordinator provides analytical, technical & administrative support to the regional Talent Advisory – Business Services team. BLG is committed to building a diverse workplace reflective of the communities we serve and to fostering an inclusive culture where Firm members feel valued, respected and inspired to thrive as their authentic selves. We value diversity of thought and the unique skills, perspectives and experience each individual brings to BLG. We welcome applications from all qualified candidates and encourage applicants from members of groups that have be historically underrepresented, including but not limited to First Nations, Métis and Inuit Peoples, racialized individuals, persons with disabilities, people who identify as women and/or LGBTQ2S+. We also strive to provide an accessible candidate experience. Please let us know if you need any accommodations during the recruitment process. We are BLG: Canada's Law Firm. We pride ourselves on having outstanding, talented people and delivering an exceptional client experience. We are a future-minded firm, delivering high-value advice and known for our commitment to innovation, diversity and inclusion, community involvement and talent development. Our culture is one of curiosity, firm-wide collaboration, mutual respect, dedication and continuous improvement.

Requirements

2+ years’ experience as a Human Resources Administrator/Coordinator in a professional services firm
HRIS experience, preferrably with Workday
Experience and proven performance in coordinating and leading activities/projects
Ability to maintain the highest degree of confidentiality
Effective team player, results-oriented, and strong internal client focus
Outstanding interpersonal skills; demonstrated ability to interact and collaborate with others
Strong facilitation/presentation delivery skills
Superior written and oral communication skills with the ability to communicate clearly, concisely, persuasively and effectively
Excellent organizational skills, ability to prioritize, handle competing tasks and thrive on meeting urgent deadlines in a fast paced environment
Demonstrated ability to work independently and to collaborate successfully in a team environment
Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
Ability to work in a fast-paced, high-pressure environment
Strong attention to detail and the ability to work under pressure to meet deadlines

Responsibilities

Update absence data in Workday, when required
Send communications to employees and managers explaining the relevant policies and confirming entitlement if required
Send and receive any required forms from employees, as needed (ie. Overtime)
Create required letters or documents for certain leave types
File documentation on employee files
Liaise with payroll and benefits where required
Vacation tracking to reduce carry over & pay out
Maintain accrual and time off adjustment in Workday
Submit pay adjustment forms in accordance with payroll deadlines to ensure departures, new hires, leaves, gradual returns, unpaid time off, and bonus payments are accurately captured and reflected in a timely manner
Expired SIN/VISA tracking and follow up
Reviewing Workday entries and removing matrixes and committee information
Coordinate exit interview process, as needed
Send offboarding information to departing employees
Digitally file exit interview notes and update exit interview data in Workday, as required
Create termination letters based on template, if required
Coordinate system disabling for departing employees and equipment returns
Initiate onboarding tasks
Send Workday information tasks to new hires and ensure information is completed in the system
Action some business processes into Workday and update data as required
Create and file transfer letters and/or job change memos if required
Coordinate system changes for employee business processes and changes
Initiate email notification to employees and professionals for review reminders for LSS and PSG Calgary
Review progress reports and update regional Talent Manager
Participate in process improvement and talent technology, as required
Filing national policies and procedures in Imanage, as needed and as requested
Action any system audits sent by Talent Governance & Compliance, when requested
Event planning, coordination and execution, as needed
Manage recognition and celebrations, including sending birthday and anniversary cards, baby gifts, flowers, and Guusto gift cards
Prepare employment letters
Process regional invoices for payment in a timely manner
Administer and record approved tuition assistance
Compile and deliver monthly Talent reconciliation reports
Generate reports as needed
Update and revise job postings and role profiles using the national templates
Manage calendars and monitor regional trackers to ensure accuracy and alignment
Respond to firm members’ queries on Talent matters, referencing documents and information available
Escalate complex cases to Talent Managers and/or Directors.
Manage queries to ensure responses are provided within agreed timeframe
Update lawyer website profiles, as needed
Other duties and projects, as assigned