Committee Coordinator

Oakland County • Pontiac, MI

1d • Hybrid

About The Position

Oakland County is seeking a Committee Coordinator to support the Board of Commissioners team. This hybrid position involves preparing official meeting materials, supporting public meetings, and ensuring accurate records of County proceedings. The ideal candidate is highly organized, detail-oriented, tech-savvy, and enjoys working in a fast-paced government environment where professionalism and accuracy are paramount. You will play an important role in supporting high-level public meetings, keeping important operations organized, and helping elected officials serve the community effectively.

Requirements

• Associate’s degree or equivalent education from an accredited college or university with a major in Business Administration, Public Administration, Computer Science, Political Science, or closely related field of study; AND one (1) year of full-time work experience performing responsible clerical, secretarial and/or administrative support work
• High school graduate or have a certificate of successful completion of the General Educational Development Test; AND at least three (3) years of full‑time work experience performing responsible clerical, secretarial and/or administrative support work
• Ability to listen to meetings and record notes in order to accurately transcribe minutes.
• Ability to communicate to accurately convey information.

Nice To Haves

• Considerable skill in recording and transcribing both official actions and general discussions highlights of policy making committee meetings.
• Reasonable knowledge of the principles of Board of Commissioners’ functions, rules and procedures and County government organization and administration.
• Reasonable knowledge of modern office practices and procedures of recordkeeping management systems and operations as well as computerized accounting and/or purchasing financial information system related tasks.
• Reasonable ability and skill in recognizing and correcting departures from, and initiating improvements in, departmental practices and procedures.
• Reasonable ability to make routine decisions in accordance with departmental policies and procedures.
• Reasonable ability to understand and carry out complex written and oral instructions.
• Reasonable ability to establish and maintain effective working relationships with elected officials, administrators, other employees, and the general public.
• Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.

Responsibilities

• Prepare and manage official meeting materials for Board of Commissioners’ committee meetings
• Create agendas, agenda packets, meeting notices, minutes, attachments, and other official documents using agenda management software
• Ensure meeting materials and public notices are posted accurately and within required timelines
• Record and maintain accurate records of official Board proceedings
• Provide technical and administrative support during Board and committee meetings
• Assist committee chairs with meeting logistics and support throughout proceedings
• Provide clerical and research support to individual Commissioners, as assigned
• Assist with coordinating multimedia presentations and meeting technology
• Utilize Countywide and department-specific software systems to complete assignments efficiently and accurately
• Provides clerk duties for the preparation and running of Board of Commissioners meetings, hearings and proceedings including standing committees, ad hoc and various other group meetings as assigned by the BOC Operations Supervisor.
• Creates official notices, agendas, agenda packets, minutes and other meeting documents utilizing the department’s agenda management system software and appropriately posts for public notice.
• Invites presenters and appropriate representatives to meetings as needed or directed.
• Handles technical aspects of set-up for Board meetings for both in-person and virtual attendance as necessary, including ensuring that devices used by commissioners are set-up, ready and available for use during meetings.
• Fields onsite agenda management software user questions and assists with any trouble-shooting activities as required during Board of Commissioners meetings.
• Provides committee chairs with support during meetings utilizing knowledge of Board Rules, Robert’s Rules and meeting procedures, effectively running the software to guide the meeting as directed by the committee chair, prompting votes, announcing, and displaying the outcomes onscreen, performing voice and roll call votes when requested or necessary.
• Collects and records any materials brought to meetings to include in the official record, keeps track of public participation, assists with information requests during meetings and runs audio/visual presentations.
• Performs follow-up clerical assignments.
• Maintains committee files and ensures that committee actions are carried out by notifying administrators, other committee chairpersons or affected individuals of committee requests or actions.
• May perform clerical support for individual committee chairs or commissioners as requested or assigned by the BOC Operations Supervisor.
• Answers inquiries from the general public and County departments about committee schedules and agendas.
• Informs the public of methods for contacting their commissioner and/or of having an issue of concern to them considered by a committee of the Board of Commissioners.
• Conducts research for committees, committee chairpersons, individual commissioners, as approved by the BOC Operations Supervisor or BOC Chief of Staff upon request.
• Utilizes current Countywide and/or department specific software to complete assignments.
• Assists with special meetings, Board projects and other community projects.
• Maintains knowledge of Board Rules, Robert’s Rules, and general awareness of parliamentary procedures.

Benefits

• Competitive pay
• Comprehensive benefits
• Opportunity to do meaningful work that matters
• For more information about Oakland County benefits and employee perks, please visit: https://www.oakgov.com/government/human-resources/benefits/new-hire

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree