Program Analyst

Department of Homeland Security Headquarters • Bethesda, MD

1d • Onsite

About The Position

This is a temporary, one-year reimbursable Joint Duty Assignment with the option to extend for 12 months. It is a detail, not a developmental rotation, and is not a permanent full-time position. The role supports DHS Intelligence & Analysis acquisition and contract management activities. Only current, full-time federal employees are eligible, and supervisory approval is required. The position is not virtual or remote and requires a TS/SCI clearance with CI Poly.

The Program Analyst supports acquisition planning, execution, contract monitoring, and procurement coordination. The role works with program offices, Contracting Officer’s Representatives (CORs), DHS procurement offices, budget staff, and other acquisition stakeholders to coordinate requirements from initiation through award and contract administration. It also supports compliance with the Federal Acquisition Regulation, DHS acquisition policy, and customer requirements.

The analyst helps prepare acquisition documentation, monitor contract performance and funding, review invoices, maintain contract records, prepare status reporting and briefings, coordinate acquisition meetings, forecast upcoming actions, and identify risks or processing delays. The role also contributes to process improvements, standard operating procedures, checklists, and tracking tools. COR Level II certification is required before or immediately upon onboarding; COR Level III is highly desired.

Requirements

• Must be a current permanent federal employee and currently at the grade level of the detail.
• Must have supervisory approval to apply to the Joint Duty Assignment; the supervisory approval form must be signed.
• Must not have any pending or outstanding disciplinary actions.
• Must have achieved at least “meets expectations/proficiency” on the latest performance appraisal or evaluation.
• Must have a COR Level II certification at a minimum before or immediately upon onboarding.
• If not already COR Level II, must have at least one year of COR-related acquisition-type experience, complete an instructor-led FCR 201 course or the self-paced CLC 222, CLC 106, ACQ 0310, and CLE 028 courses (40 total hours), and complete FAC 022 certification initially and every two years and FAC 043 initially and every 12 months.
• Must communicate complex ideas clearly and effectively orally and in writing, including developing and presenting findings, briefings, project papers, status reports, and correspondence.
• Must have comprehensive knowledge of the Planning, Programming, Budgeting, and Execution process; COR responsibilities; Statements of Work and Statements of Objectives; acquisition planning; contract management requirements; the Federal Acquisition Regulation; and applicable DHS and ODNI contracting policies.
• Must be able to develop and deliver formal presentations and represent the organization's position on acquisition strategy, contracting matters, intelligence-related requirements, business processes, and resource management issues.
• Must be able to support and influence systems acquisition and integrated life-cycle management through requirements coordination, acquisition risk assessment, execution monitoring, and alignment of procurement activities with mission objectives.
• Application materials must include detailed work history, including job title and federal series and grade, duties, federal agency, supervisor name and contact information, and start and end dates by month and year.
• There is no educational substitution for this position.
• Employees must have a SECRET or TOP SECRET clearance for placement and maintain that level of clearance while performing in the position; the posting specifies TS/SCI with CI Poly for this assignment.
• Selected applicants must complete DHS Training 15 days before arriving at the JDA and complete the JDA Progress Plan milestones: establish objectives within the first 30 days, complete a mid-point self-assessment, and complete a final review within the last 30 days.
• The program does not apply to military service members or contractors.
• Candidates should be committed to improving federal government efficiency, the ideals of the American republic, the rule of law, and the United States Constitution.

Nice To Haves

• COR Level III certification is highly desired.

Responsibilities

• Support acquisition planning, execution, contract monitoring, and procurement coordination for the Acquisitions and Contract Management Branch Chief, Chief Financial Officer, divisional points of contact, and CORs.
• Coordinate with program offices, CORs, DHS Office of Procurement Operations, and DHS Office of Selective Acquisitions on procurement requirements from initiation through award and contract administration.
• Assist CORs and program offices in preparing Statements of Work, Performance Work Statements, Independent Government Cost Estimates, market research, acquisition plans, justifications, and other procurement documentation.
• Monitor contract execution, funding status, burn rates, periods of performance, deliverable schedules, and invoice activity to identify risks, funding gaps, and performance issues.
• Review contractor invoices for timeliness, accuracy, funding alignment, and supporting documentation before routing them for approval.
• Track invoice processing timelines to support prompt payment requirements and reduce the risk of interest penalties or delayed vendor payment.
• Support contractor performance monitoring by collecting COR input, reviewing deliverables, tracking performance issues, and assisting with Contractor Performance Assessment Reporting System documentation as applicable.
• Maintain contract files to ensure acquisition records are complete, accurate, and compliant with applicable policies and documentation requirements.
• Prepare acquisition status updates, reports, trackers, and briefing materials for leadership, program offices, and acquisition stakeholders.
• Coordinate recurring acquisition meetings, including preparing agendas, tracking action items, following up with responsible parties, and documenting key decisions.
• Support acquisition forecasting and planning by identifying upcoming contract actions, expiring awards, option periods, recompetes, and funding requirements.
• Work with budget staff and program offices to align acquisition requirements with available funding, approved spend plans, and mission priorities.
• Identify procurement processing delays, incomplete packages, burn-rate concerns, and other contract execution risks, and elevate issues through the appropriate chain of command.
• Support acquisition management activities to ensure compliance with the Federal Acquisition Regulation, DHS acquisition policy, and customer requirements.
• Assist in developing process improvements, standard operating procedures, checklists, and tracking tools to strengthen acquisition transparency, accountability, and execution.
• Develop and deliver formal presentations and represent the organization's position on acquisition strategy, contracting matters, intelligence-related requirements, business processes, and resource management issues.
• Support and influence systems acquisition and integrated life-cycle management by coordinating requirements, assessing acquisition risks, monitoring execution, and aligning procurement activities with mission objectives.

Benefits

• DHS states that it offers no additional benefits beyond those the federal employee is already receiving; eligible federal employees and their families have access to a federal employee benefits package, subject to position eligibility.

What This Job Offers

• Career Level: Mid Level
• Education Level: No Education Listed