Program Analyst

Veterans Health Administration • Perry Point, MD

4d • Onsite

About The Position

The Program Analyst for Facilities and Engineering Service (FES) M&O at the VA Maryland Healthcare System (VAMHCS) is a key staff member assigned to the Office of the Facility Maintenance Supervisor (FMS) of M&O at Perry Point Medical Center. Facilities and Engineering M&O at Perry Point Medical Center manages the maintenance, operations and VAMHCS transportations services at Perry Point campus.

Requirements

• Must be a U.S. Citizen to apply for this job
• Must complete all required steps in the process.
• Must complete an online assessment.
• Selective Service Registration is required for males born after 12/31/1959
• Selected applicants will be required to complete an online onboarding process.
• Acceptable form(s) of identification will be required to complete pre-employment requirements
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Must serve a 1-year probationary period or 2-year trial period
• Time-In-Grade Requirement: Applicants who are current Federal employees and have held a GS grade any time in the past 52 weeks must also meet time-in-grade requirements by the closing date of this announcement. For a GS-07 position you must have served 52 weeks at the GS-05. For a GS-09 position you must have served 52 weeks at the GS-07.
• GS-07 Program Analyst Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-05 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Coordinate and monitor all FES M&O work to ensure high quality service is performed and to meet all deadlines, goals and other service-line expectations; providing support which includes maintenance and repair activities. Supporting multiple departments including Safety, Green Environmental Management, Industrial Hygiene and Executive office. Providing support services for both in-house M&O and construction with re-occurring service contracts.
• GS-07 Program Analyst Education: 1 full year of graduate level education or superior academic achievement.
• GS-07 Program Analyst Combination: A combination of specialized experience and education beyond a bachelor's degree.
• GS-09 Program Analyst Specialized Experience: One year of specialized experience equivalent to at least the next lower grade GS-07 in the normal line of progression for the occupation in the organization. Examples of specialized experience would typically include, but are not limited to: Responsible for managing the resources required to appropriately operate the Projects Section and its programs. Performs audits, and/or ensures that audits are performed necessary for continued certification / licensure of FES employees, conducting the review and assembling data for approval. Monitors all assigned fund control functions to ensure accuracy of the balances; reconciles purchase card orders within the time frames specified in applicable directives; utilizes running balance data, quarterly reports, and other databases to gather information required for the formulation of memos/reports to keep supervisor and control officials informed on the balance of control point(s). Assists the M&O staff Healthcare Engineer(s) and M&O Supervisors with their Contracting Officer's Representative (COR) administrative functions such as: tracking the contract expiration dates, dollar amounts, and purchase order numbers, and track the CORS Certification expiration dates.
• GS-09 Program Analyst Education: Master's or equivalent graduate degree or 2 full years of progressively higher level graduate education leading to such a degree or LL.B. or J.D., if related.
• GS-09 Program Analyst Combination: A combination of specialized experience and education beyond graduate study required at the next lower grade level.

Nice To Haves

• Knowledge of Engineering functions and operations.
• Knowledge of planning, construction and execution of business functions, resource allocation and production.

Responsibilities

• Coordinates and monitors all M&O work channels to ensure high quality service is performed and to meet all deadlines, goals and other service-line expectations.
• Supports a wider scope of services both "in-house" M&O and construction to providing re-occurring annual service contracts.
• Provides support to the VAMHCS which includes maintenance and repair activities conducted by the (70) full-time employees Maintenance and Operations FMS staff; utilities, deliveries; key control, Grounds and Transportation.
• Supports nearly all departments in the VAMHCS including: Safety; and Green Environmental Management and Industrial Hygiene, and the PENTAD (VAMHCS Executive Office) with various high visibility requests and requirements.
• Works directly and collaboratively with all supervisors and managers within Facilities and Engineering service.
• Multi-disciplinary with an Energy Manager, Healthcare Engineer(s), and M&O shops with skilled trades that provide and support a wide scope of services, work order system, PMs, small construction projects and re-occurring annual service contracts.
• Writes or assists in the writing of position descriptions for positions within the service-line.
• Works with service-line supervisors to ensure: new employees receive appropriate training for their job; routine/refresher training is provided annually and/or as needed to all employees etc.
• Assists in the development and maintenance of various employee-engagement systems.
• Ensures annual certifications and licenses of department employees are current, while performing audits.
• Acts as a Fund Control Point (FCP) Official.
• Monitors all assigned fund control functions to ensure accuracy of the balances; reconciles purchase card orders within the timeframes specified in applicable directives.
• Oversees credit card purchases and ensures the proper allocation of funds to the responsible Purchase Card Holders, as well as oversees over-threshold equipment/supply procurements.
• Routinely reviews the execution of the salaries budget (wages/salaries, benefits, travel, education, etc.) throughout the year to ensure operations continue as expected and serves as alternate timekeeper.
• Conducts and/or oversees annual inventories for all property owned by the service-line as stated on the Equipment Inventory Lists.
• Submits Reports of Survey and conducts investigations into lost inventory.
• Oversees internal controls such as the inventorying, distribution and storage of keys, pagers and phones.
• Serves as the Key Controller for the Campus or worksite.
• Serves as a super-user for electronic work order and preventative maintenance system (VISTA/Above Par, etc.).
• Performs a variety of duties related to Quality Assurance / Management and Program Analysis that provide information (data, reports, research, etc.) to management and facilitate management orders to effectively manage all programs that fall under the service.
• Provides advice/guidance to management based on research and interpretation of many sources of information including law, directive, policy, industry guidance/standards, benchmarks, etc.
• Makes recommendations to improve service-line procedures and processes and meet appropriate requirements.
• Assists in the development and monitoring of various performance measures and/or action plans required to improve current performance.
• Serves as Automatic Data Processing Application Coordinator (ADPAC) for entire projects section.
• Manages extensive data collection for Perry Point VAMC sites, conduct analytical evaluation and coordination with Healthcare Engineer(s).
• Oversees gatherings and organizes data from Maintenance and Operations shops, creating reports and assist in the development of ongoing project priority listings.
• Assists the M&O staff Healthcare Engineer(s) and M&O Supervisors with their Contracting Officer's Representative (COR) administrative functions.

Benefits

• A career with the U.S. government provides employees with a comprehensive benefits package.
• As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.
• Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level