Contract Program Administrator - Studio Justice

CAMP ELSO INCORPORATED • Portland, OR

3d • Hybrid

About The Position

The Program Administrator supports the Studio Justice Program through administrative coordination, financial tracking, communications, purchasing, event logistics, reporting, and participant support. This role works closely with staff, students, families, volunteers, and community partners to ensure efficient program operations. The Program Administrator also assists with registration, onboarding activities, meeting coordination, expense management, recordkeeping, and general administrative functions.

Requirements

• Must be at least 21 years of age.
• High school diploma or GED with administrative experience (current college students with administrative experience are encouraged to apply).
• Strong organizational skills and attention to detail.
• Demonstrated fiscal responsibility.
• Ability to pass a background check required by the Oregon Department of Education for positions working with youth.
• Clean driving record for at least one year prior to application.
• Experience with Google Workspace applications.
• Proficiency in Microsoft Excel and/or Google Sheets.

Nice To Haves

• Passion for supporting and mentoring Black and Brown youth.
• Bachelor's degree.
• Strong time management and deadline-management skills.
• Excellent verbal and written communication skills.
• Administrative, accounting, finance, or bookkeeping experience.
• Self-motivated and proactive work style.
• Strong interpersonal skills.
• Ability to manage multiple priorities.
• Experience monitoring budgets, expense reporting, or financial tracking.

Responsibilities

• Serve as a friendly, accessible, and responsive point of contact for the organization.
• Manage incoming phone and email inquiries.
• Communicate professionally about ELSO's programs and mission.
• Respond promptly to families, participants, donors, funders, and community partners.
• Provide program information and context to grant writers as requested.
• Maintain participant registration records and documentation systems.
• Assist with event logistics, vendor payments, contracts, and partner invoicing.
• Order and maintain program supplies, resources, and design kits.
• Coordinate meetings, catering, childcare accommodations, and other participant support needs.
• Attend Studio Justice programs and trainings.
• Assist with volunteer, guest instructor, sponsor, and community partner training activities.
• Organize shared drive folders and maintain office systems and records.
• Manage the Studio Justice calendar, including key deadlines, events, conferences, and proposals.
• Track expenses, reconcile receipts, and submit weekly expense reports.
• Manage inventory and purchasing of program supplies.
• Support program logistics as needed.
• Maintain shared tools, equipment, and technology.
• Coordinate calendars and workgroups for long-term initiatives.
• Record and transcribe meeting minutes.
• Monitor assigned HR trainings and background checks.
• Ensure office and supply areas remain organized and stocked.
• Coordinate travel logistics through project management systems.
• Mail participant certificates and related program materials.
• Participate in professional development opportunities.
• Attend weekly Operations Team meetings.
• Collaborate with Operations staff to maintain effective administrative systems and procedures.
• Support filing, scanning, binding, copying, and general office administration.

Benefits

• Flexible schedule
• Phone and internet stipend
• Holiday schedule
• Mileage reimbursement
• ELSO provides all required home office equipment, including a computer, keyboard, mouse, printer, office supplies, and software subscriptions.

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED