Program Administrator - PMO

Trace Systems•Tampa, FL

3d•Onsite

About The Position

Trace Systems is recruiting a Program Administrator to support the EAGLE-I contract onsite as part of the Trace Program Management Office in Tampa, Florida. The role supports compliant and timely contract delivery, performance monitoring, governance, task tracking, purchase and travel request coordination, program briefings, and schedule management. The position also coordinates with PMO staff to ensure accurate, on-time submissions to the Government and may assist the travel coordinator as needed.

Requirements

Active, in-scope U.S. Government-issued Secret clearance.
At least 5 years of senior administrative support on DoD programs, including task order oversight, subcontractor management, personnel actions, deliverable tracking, timecard approvals, and program reviews.
Advanced use of MS Office, particularly Excel and PowerPoint, and SharePoint; meeting-management skills demonstrated through burn-rate tracking, spend plans, KPI rollups, executive briefings, program presentations, SharePoint repository maintenance, and leading recurring program reviews.
Mastery of action tracking, minutes and decision logs, and executive brief preparation, demonstrated by maintaining meeting minutes, action logs, and deliverable records and producing read-aheads, variance narratives, KPI rollups, and executive briefings for PM/DPM and Government stakeholders.
Excellent written communication and professionalism with Government counterparts, including CORs, KOs, GTLs, and senior officials.
High school diploma.

Nice To Haves

Proven experience supporting FEDSIM programs and task orders, including contract administration, performance monitoring, and compliance with GSA/FEDSIM requirements.
Strong working knowledge of federal contracting processes, particularly GSA schedules and FEDSIM procedures, and ability to serve as the primary point of contact for program activities.

Responsibilities

Ensure timely, quality, and compliant development and delivery of contract deliverables.
Track and optimize contract performance compliance, scorecards, and PMO processes.
Maintain risk, issue, and action registers; prepare read-aheads; and coordinate governance cadences, including TEMs and ERB/CCB/TRR, with agenda planning and decision capture.
Manage intake, validation, routing, and tracking of TARs (Travel Authorization Requests) and RIP/CTP (Request to Initiate Purchase / Consent to Purchase).
Consolidate inputs from all sections into PM/DPM briefings, variance narratives, and KPI rollups.
Coordinate delivery schedules and acceptance packages and track closure of PMO taskers.
Build and maintain the IMS at the direction of the PM/DPM.
Back up or assist the travel coordinator as needed.
Coordinate with other PMO staff to ensure on-time, correct, and compliant submissions to the Government.
Perform other duties as required.