Program Administrator

Creation Technologies•St. Peter, MN

23h•Onsite

About The Position

Based in Creation’s St. Peter office, the Program Administrator (PA) is the steady rhythm behind seamless program execution—part analyst, part organizer, and part collaborator. With a sharp eye for detail and a growing knack for problem-solving, the PA keeps operations flowing smoothly while stepping confidently into more complex challenges. They don’t just support the program—they elevate it, turning data into insight, coordinating across teams, and helping decisions land with impact. From managing logistics to engaging with customers, the PA is a trusted partner who brings structure, clarity, and a touch of finesse to every stage of the manufacturing journey.

Requirements

Associate degree or related experience.
Accumulated 3+ years of hands-on experience in an Operations, Customer Service, or Admin role within CFTS
Experience in Enterprise Resource Planning Systems such as Oracle.
Highly organized with an advanced ability to manage complex schedules, track deliverables, and maintain high-level documentation accuracy.
Effective and professional verbal and written English communication skills are necessary for collaborating with cross-functional teams and customers.
The role requires frequent updates, coordination, and sometimes negotiation to ensure smooth program execution.
Advanced proficiency in Oracle and Rapid Response (or equivalent ERP).
Intermediate to advanced user of MS Office (medium-advanced Excel (e.g., pivot tables, data analysis). PowerPoint skills to create and format presentations).
Attention to detail and able to identify patterns in data and provide actionable recommendations for process improvements.
Demonstrated understanding of electronics manufacturing processes, terms, and technologies (e.g., printed circuit board assembly (PCBA), component sourcing) to communicate effectively with technical teams.
Solid understanding of supply chain management, logistics, or procurement processes.
Provides mentorship to PA1 team members and supports knowledge-sharing among peers.

Responsibilities

Manage and maintain program documentation, ensuring accuracy, accessibility, and resolution of discrepancies while proposing workflow improvements.
Oversee customer Purchase Orders (POs) and Return Material Authorizations (RMAs), ensuring alignment, tracking discrepancies, and preparing Accounts Receivable (AR) statements with financial insights.
Track and manage program timelines and milestones, coordinating with production teams and customers to align schedules and resolve conflicts.
Monitor and coordinate order processing and shipping logistics, providing recommendations for supply chain improvements.
Serve as primary customer contact, delivering updates, resolving queries, and fostering strong relationships with stakeholders.
Prepare status reports combining milestone tracking, performance metrics, and financial insights, analyzing data to propose solutions and drive improvements.
Address production or logistical challenges, coordinating cross-functional teams to resolve issues and escalating critical items as needed.
Contribute to process improvement initiatives, document best practices, implement corrective actions, and mentor team members.
Other duties and responsibilities as assigned.