Program Administrator Interim

ESSENTIAL BEHAVIORAL SUPPORT INC•Morgan Hill, CA

21h•Onsite

About The Position

Under the supervision of the Director of Operations, this role involves developing, implementing, and managing a four-bed, highly structured residential facility (Enhanced Behavioral Support Home) for individuals with developmental disabilities, co-occurring psychiatric, behavioral, and/or social challenges. This is an exempt position. The administrator must meet specific continuing education units in areas related to individual services, promotion of individual rights, health, safety, social and physical integration, and the ID Team/IBST process. They must also meet continuing education requirements specified in Title 17 Section 56037 and 59064, and Health and Safety Code Section 1562.3(f)(1). The administrator is responsible for ensuring the safety of residents, professional and timely submission of progress reports, and possessing advanced knowledge of persons with developmental disabilities, including those with complex behavior challenges, psychiatric, or emotional issues. Duties include overseeing and coordinating treatment planning, behavioral management, and daily staff completion of required procedures. The role requires advanced knowledge of psychotropic medications, implementation of behavioral support and emergency intervention plans, and hiring, training, supervising, scheduling, evaluating, and terminating staff in consultation with leadership. The administrator will maintain a referral log, act as a community liaison, perform job shadowing and testing, ensure culturally appropriate resources and family involvement, complete accurate charting and program evaluation reporting, consult with medical personnel, participate in multi-disciplinary treatment teams, provide training on clinical and medication issues, and demonstrate awareness of residents’ rights and person-centered planning principles. Compliance with all Regional Center, local, state, and federal regulations, and agency policies and procedures is essential, including reporting special incidents. The position also requires maintaining a valid CDL, good driving record, and proof of auto insurance.

Requirements

Continuing education units in one or more of the following areas, as they relate to the administration and management of individual services for persons with developmental disabilities: Individual services as described in the program design; Promotion of individuals’ rights, health, safety and social and physical integration; and The ID Team/IBST process, including development and implementation of IBSPs.
Meet the requirements for continuing education specified in Title 17 Section 56037 and 59064 by meeting the requirements for continuing education specified in Health and Safety Code Section 1562.3(f)(1).
A minimum of 2 years of prior experience providing direct supervision and special services to persons with developmental disabilities.
Complete a minimum of 20 hours of continuing education in the areas specified above within each 12-month period following the assumption of the duties of an administrator.
Have a valid administrator’s certificate (ARF and/or GH, depend.).
Be at least 21 years of age.
Have a high school diploma or pass a general education development test (GED).
Shall be on the premises the number of hours necessary to manage and administer the facility in compliance with applicable law and regulation with a minimum of 20 hours per week.
In addition to the 20 minimum hours, the Administrator must ensure that at least 75% of their full-time activities each week qualify as direct.
Within six months, the individual shall receive training on HIV and TB required by Health and Safety Code Section 1562.5. Thereafter the administrator shall receive updated training every two years.
Attend SARC Special Incident Report Training.
Eligibility to work in the United States.
Knowledge of and an advanced understanding, of persons with developmental disabilities including those who have complex behavior challenges, psychiatric, or emotional issues.
Possess advanced knowledge of psychotropic medications, their use, side effects and how these medications affect individuals with developmental disabilities; and their effects on early school age children and adolescents.
A minimum of two years prior experience in an administrative or managerial capacity in a residential setting working with persons who have developmental disabilities and co-occurring behaviors that impact health and safety.
Requires continuing education that relates to the administration and management of residential services for persons with developmental disabilities (see training plans).
Meet requirements for continuing education in H & S Code 1562.3 (f) (1) for renewal of Administrator certification.
Meet Title 17 qualifications, Service Level 4 administrators, Section 56037 and Title 17 EBSH Section 59060: Have a minimum of 24 months of prior experience providing direct supervision and special services to persons with developmental disabilities.
Ability to plan, self-initiate tasks, organize, and work in a specialized treatment program involving members of other treatment disciplines; coordinate all aspects of program services with EBSI management team; coordinate and engage in professional communication with program consultants and program leadership; teach and participate in professional training; recognize situations requiring the creative application of technical skills; develop and evaluate creative approaches to the assessment and implementation of evidence-based practices; within one’s scope of practice, conduct assessment lay groups; analyze situations accurately and take effective action.
Must be able to communicate well in English, both verbally and in writing.
Ability to communicate verbally by phone in English in a clear and concise manner.
The Program Administrator demonstrates excellent written communication skills and problem-solving skills, even in the most challenging of situations.
Aptitude for working with individuals who are acutely ill, infirm, visually impaired, have a developmental disability, mental disability, emotional disorder, unpredictable and even violent or self-injurious behavior.
Demonstrate emotional stability, patience, tact, and alertness.
Proactive team member who offers solutions to complex presenting problems.
Ability to lift up to 30 lbs., approximately three (3) times per week.
Must be able to navigate several flights of stairs during each work shift.
Ability to drive safely in heavy traffic and inclement weather.
Ability to think clearly and manage multiple changing priorities, and remain pleasant and positive.
Requires critical thinking and ability to manage difficult population.
Requires good judgment.
Maintain concentration and alertness in meetings.
Possession of a valid Adult Residential Administrator Certificate, DOJ and FBI clearance, [child abuse index clearance – as applicable], and TB clearance prior to provision of services.
A valid California Driver's License - Class C.
Proof of current auto insurance prior to using one’s car for agency-authorized work or transport purposes.
Possession of a valid Group Home Administrator Certificate, DOJ and FBI clearance, child abuse index clearance – as applicable, and TB clearance prior to provision of services.
Employment is contingent upon proof of eligibility to work, 21 years of age or older, verification of degree/credentials, satisfactory health exam, fingerprint clearance, submit proof of valid California Driver's License, good driving record (must meet insurability requirements of EBSI carrier), submit proof of auto insurance for current period of coverage, successful completion of CPR and First Aid Training, and agree to uphold all ESSENTIAL BEHAVIORAL SUPPORT INC. Policies and Procedures, adhere to Drug-Free Workplace Policy, Policy on Abuse Reporting, compliance with Workplace Injury and Illness Prevention Policies, and compliance with Confidentiality Rules and Regulations, Email and Privacy, Usage of information Equipment and Technology.
DOT testing Class II/ C license.
Registered Behavior Technician certification
DSP 1 & 2 certifications
At least 2 years of experience working with children with Intellectual and Developmental Disabilities
Adult Residential Facility certification
Group Home certifications

Nice To Haves

Bi-cultural and bi-lingual preferred.
Ability to manage socio-cultural issues and respect individual’s cultural heritage.

Responsibilities

Develop, implement, and manage a four-bed, highly structured residential facility (Enhanced Behavioral Support Home) for individuals with developmental disabilities, co-occurring psychiatric, behavioral, and/or social challenges.
Ensure safety of residents of the community care facility at all times.
Engage in professional and timely writing and submission of progress reports to meet specific requirements set forth for Enhanced Behavioral Support Homes/ARFs in Title 17 and 22 regulations.
Oversee, coordinate, attend, document and transport to/from treatment planning, adjunctive therapies, mental health services, behavioral management, BIT social skill training, counseling, community supports, linkages, independent living skills, educational services, etc.
Oversee and ensure daily staff completion of all data tracking, progress notes, medication dispensation sign-offs and other required procedures.
Implement various forms of behavioral support (IBSP) and emergency intervention plans, and to both receive and give training in First Aid/CPR, Ukeru and/or Pro-ACT up to monthly.
In consultation with and with approval of Director of Operations, CEO/Executive Director and Vice President, hire, train, supervise, schedule, evaluate and terminate staff.
Maintain referral log and monitor information necessary for preparation of statistical, demographic and other assigned administrative or contract reporting, coordinating systems and reporting with Administrative Assistant.
Act as community liaison for EBSI with county, state and community service providers and community resources.
Ensure that culturally appropriate resources are sought for each resident as well as encouraging family (family of origin, domestic partners, friends and other support people) involvement.
Complete accurate and timely charting and program evaluation reporting, including 100% accuracy with required binders, posted documents and other paperwork.
Consult with medical personnel and participate in multi-disciplinary treatment teams and administer/direct meeting in their efforts to evaluate and assess quality treatment services and supportive treatment approaches.
Attend all meetings, client conferences, planning meetings, staff meetings, linkage meetings and others. Chair meetings in a professional and organized manner, and take actionable notes to engage the team in coordinated follow up.
Provide training on clinical and medication issues, and all legal and ethical laws that govern professional fields applicable to the population; and reinforce boundaries between staff, clients, and family.
Demonstrate awareness of residents’ rights, person-centered planning principles and potential for resident abuse; promptly reporting any adverse behavior, resident abuse or suspected abuse and/or neglect.
Ensure compliance with all Regional Center, local, state, and federal regulations, and ESSENTIAL BEHAVIORAL SUPPORT, INC. Policies and Procedures, including outstanding reviews during both announced and unannounced visits by overseeing agencies.
Responsible for reporting special incidents to SARC, EBSI, and other relevant authorities, as required.
Perform all other duties and responsibilities as assigned by supervisor.