Program Administrator 2

Arizona Department of Administration • Phoenix, AZ

3d • $80,000 - $90,000 • Hybrid

About The Position

Serve as Program Administrator 2 for the Utility and Railroad Engineering (URR) Section providing strategic leadership, operational oversight, supervision, and direction for a multidisciplinary team of engineering utility and railroad coordinators. Lead daily operations ensuring collaborative planning and coordination with, and information dissemination to, internal and external stake holders. Ensure policies and procedures remain compliant with federal, state and organizational mandates and align with the Agency's mission and strategic objectives. Manage the Subsurface Utility Engineering (SUE) on call contracts and overall program process. Manage the Railroad At Grade Crossing Safety program (Section 130). Oversee performance reviews and key indicators. Model ADOT values through leading, coaching and developing problem solvers and standard work to sustain continuous improvement.

This position may be available for remote work within Arizona (# days per week in the office/hoteling).
OR
This position may offer the ability to work remotely, within Arizona, based upon the department's business needs and continual meeting of expected performance measures.

The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

• Principles and practices of Civil Engineering as applied to the development, design construction and maintenance of the State Highway System.
• Federal and State regulations, agency standards to the Project Development, railroad and highway design development and construction specifications.
• Familiar with risk assessment methodologies, as it relates to the preparation and writing of legal contracts and agreements.
• Understanding of the laws and federal regulations and application of Prior Rights (for land issues), SubSurface Utility Investigations (for design guidance).
• Understanding of the federal Section 130 program and ADOT's relationship with the ACC in implementation of railroad actions.
• Understanding of budget development and administration.
• Supervising and managing staff and programs effectively.
• Oral, written and verbal communication: researching and interpreting a wide variety of complex technical data, analyzing highway related projects, listening and problem solving.
• Decision making on issues and in conflicting situations.
• Policy and Data analysis, reports and presentation.
• Public speaking, outreach and stakeholder coordination.
• Proficient computer skills appropriate to the issues. This may include GIS use, reporting and understanding the scheduling reports (Workfront).
• To communicate clearly and concisely with a wide range of professional, utility and governmental representatives and the public and the ability to respond to verbal questions from the public or governmental representatives.
• Analytic and interpretative abilities to apply rules & regulations complex state and federal regulations relating to highway development, including FHWA, ASCE. AASHTO, ACC federal and state requirements for safety of utility engineering standards.
• Priorities and delegate work.
• Recognizing and solving potential issues.
• Conduct meetings and presentations to a variety of audiences and achieve consensus on key issues as necessary.
• Problem solving, organizing, analyze, coordinate activities.
• Driving or the use of a vehicle as an essential function of the job.
• Possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks.
• Successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

• BS in Civil Engineering or a closely related field and relevant training courses applicable to the position.
• Minimum 2-5 years of demonstrated complex utility and railroad teamwork and documented project work, including team leadership responsibilities.

Responsibilities

• Provide strategic leadership/oversight and direction for the URR team and manage the Subsurface Utility Engineering (SUE) on call contracts and overall program process.
• Prioritize and coach staff to assure work adheres to project requirements for producing quality projects on the schedule.
• Implement process improvement measures to sustain professional excellence, accountability and continuity.
• Ensure procedures (standard work) and contingency strategies are developed and maintained in compliance with federal, state and local requirements.
• Maintain and monitor adherence to Agency policies, industry standards while aligning with ADOT's mission.
• Regularly monitor and update methodologies to reflect regulations, organizational directives and best practices.
• Manage research, performance, and review utility and railroad agreements and clearances.
• Develop and coordinate master agreements with railroads and utilities and standard agreements throughout.
• Research industry standards for utility and railroad installations and ensure compatibility with roadway needs.

Benefits

• Sick leave
• Vacation with 10 paid holidays per year
• Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
• Health and dental insurance
• Retirement plan
• Life insurance and long-term disability insurance
• Optional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insurance

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level