Program Administrative Support Specialist

Koniag Government Services•Hampton, VA

1d•Onsite

About The Position

Koniag IT Systems, LLC, a Koniag Government Services company, is seeking a Program Administrative Support Specialist with a TS/SCI security clearance to support KITS and our government customer at Langley Air Force Base, Hampton, VA. This role provides comprehensive administrative support for contract execution and ACC/A3I Division operations, covering both contract program administrative functions and the day-to-day administrative needs of the ACC/A3I Division. The goal is to ensure continuity of operations, responsiveness to leadership, and effective management of administrative workflows in both classified and unclassified environments.

Requirements

TS/SCI security clearance
Minimum 6+ years of administrative support experience in Department of Defense (DoD) or federal government environments
Minimum 3 years of executive-level administrative support experience
Proven experience supporting senior military or civilian leadership (O-6/GS-15 level or above)
Demonstrated experience with DoD correspondence standards and formats
Experience managing complex calendars for multiple executives
Experience coordinating with multiple organizations and stakeholders at various levels
Proficiency in DTS, TMT or equivalent tasker management systems
Proficiency in DAF365/SharePoint, and Microsoft Office Suite
Knowledgeable of CUI handling requirements, OPSEC, and applicable DoW and Air Force administrative policies and procedures
Strong written communication skills
Attention to detail
Ability to manage multiple competing priorities under deadlines
CompTIA Security+ (or equivalent DoD 8570 IAT Level II certification) required
Active /Current TS/SCI clearance required
Expert level proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Expert level proficiency in Defense Travel System (DTS)
Expert level proficiency in Microsoft Teams, SharePoint, and OneDrive
Expert level proficiency in Database management systems
Expert level proficiency in Calendar management tools (Outlook, Google Calendar)
Expert level proficiency in Presentation software (PowerPoint, Adobe)
Experience with NIPRNet and SIPRNet environments
Familiarity with Air Force Portal and Air Force e-Publishing
Knowledge of DoD correspondence management systems
Understanding of classified information handling systems
Advanced calendar management and scheduling skills
Professional business writing and editing skills
Records management and file organization skills
Meeting planning and coordination skills
Travel coordination and logistics skills
Knowledge of Air Force and DoD correspondence formats and standards
Knowledge of Air Force organizational structure and chain of command
Knowledge of Joint Travel Regulations (JTR)
Knowledge of Federal and DoD records management requirements
Knowledge of Foreign Clearance Guide procedures
Knowledge of DoD security protocols and procedures
Knowledge of handling classified information (Confidential, Secret, Top Secret, SCI)
Knowledge of Operations Security (OPSEC) principles
Knowledge of Controlled Unclassified Information (CUI) handling
Knowledge of Visitor access and badging procedures
Understanding of Military customs and courtesies
Understanding of Executive etiquette and protocol
Understanding of Stakeholder engagement best practices
Understanding of Professional communication standards to achieve measurable outcomes and demonstrate ROI

Nice To Haves

Experience supporting both a contractor program and a government division or directorate is preferred.
Familiarity with Air Force Tongue and Quill standards, GPC processes, visitor control procedures, event coordination, and government records management requirements is preferred.
Defense Travel System (DTS) certification preferred.
Coursework or certification in project management, executive assistance, or administrative management

Responsibilities

Manages calendars and scheduling in support of contract execution and ACC/A3I Division leadership, including scheduling and deconflicting meetings, preparing agendas, capturing meeting notes and action items, and tracking actions to closure.
Coordinates facility reservations, video teleconference (VTC) and collaboration platform setup, and visitor access or clearance coordination for scheduled events.
Provides logistical and administrative planning support for conferences, off-sites, working groups, and leadership engagements, including venue coordination, agenda preparation, attendance tracking, AV/VTC setup, catering, and post-event action item capture.
Manages the receipt, routing, tracking, and closure of taskers using the Tasker Management Tool (TMT) or equivalent systems on NIPRNet and SIPRNet, ensuring timely completion and escalation of at-risk taskers.
Prepares, formats, routes, and tracks official correspondence, briefings, read-aheads, decision packages, and other written communications in accordance with Air Force Tongue and Quill standards.
Maintains a correspondence log, tracks suspense dates, and ensures all products are properly marked, handled, and stored consistent with CUI requirements.
Maintains SharePoint environments on DAF365 for contract program management and ACC/A3I Division operations, including site organization, document version control, and access management.
Coordinates and processes travel authorizations and vouchers for contract personnel using the Defense Travel Systems (DTS) in accordance with Joint Travel Regulations (JTR).
Supports visitor coordination and base access management, including preparation of visit requests, coordination with security offices, escort coordination, and maintenance of visitor logs.
Provides administrative coordination support for contract acquisition activities, including preparation of purchase request documentation, Government Purchase Card (GPC) coordination, and tracking of contract deliverables.
Performs administrative support duties such as managing organizational email distribution lists, supporting onboarding coordination, maintaining organizational charts, managing front office functions, and assisting with special projects.