Program Administrative Specialist

Guidehouse•Bethesda, MD

3d•Onsite

About The Position

This role supports the coordination of NIH reorganization activities by tracking timelines, action items, and deliverables. The specialist will assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up. Responsibilities include developing and updating reorganization materials, tracking multiple workstreams, and providing status updates. The role also involves supporting updates to policies and procedures, scheduling meetings, and conducting basic research and analysis to support operational improvements.

Requirements

Minimum of Bachelor's Degree in relevant field.
One(1) + year of professional experience in any of the following; project management, stakeholder engagement, communication (written and verbal), records management, compliance, and privacy programs.
Proficiency with MS Office tools: Word, Excel, PowerPoint.
Strong attention to details.
Demonstrated ability to track and manage concurrent workstreams, competing deadlines, and cross-functional dependencies in a fast-paced environment.
Strong written and verbal communication skills to support stakeholder engagement, facilitate working sessions, and clearly convey updates across diverse audiences.
Must be able to travel to the client site in Bethesda, MD as needed.
US Citizen and Green Card holders only.
Must be able to OBTAIN and MAINTAIN a Federal or DoD "PUBLIC TRUST"; candidates must obtain approved adjudication of their PUBLIC TRUST prior to onboarding with Guidehouse.
Candidates with an ACTIVE PUBLIC TRUST or SUITABILITY are preferred.

Nice To Haves

Demonstrated experience working with NIH Institutes and Centers (ICs) and understanding of NIH governance, operations, and stakeholder landscape or other Health and Human Services (HHS) organization.
Experience supporting organizational transformation efforts, including restructuring, centralization, or realignment initiatives, with awareness of policy, workforce, and process impacts.
Experience working with a wide range of stakeholders, such as agency staff, central offices, and external partners, with the ability to collaborate across organizations to support alignment and decision-making.

Responsibilities

Support coordination of NIH reorganization activities by helping track timelines, action items, and deliverables.
Assist with engaging stakeholders across National Institutes of Health (NIH) Institutes and Centers (ICs) by gathering input and supporting meeting preparation and follow-up.
Help develop and update reorganization materials, including org charts, tracking logs, and basic documentation.
Track multiple workstreams and provide status updates, highlighting any risks or delays to the team.
Support updates to policies, procedures, and SOPs to reflect new organizational structures.
Assist with scheduling and coordinating meetings, workshops, and working sessions.
Conduct basic research and analysis to support understanding of current-state operations and potential improvements.

Benefits

Medical, Rx, Dental & Vision Insurance
Personal and Family Sick Time & Company Paid Holidays
Parental Leave
401(k) Retirement Plan
Group Term Life and Travel Assistance
Voluntary Life and AD&D Insurance
Health Savings Account, Health Care & Dependent Care Flexible Spending Accounts
Transit and Parking Commuter Benefits
Short-Term & Long-Term Disability
Tuition Reimbursement, Personal Development, Certifications & Learning Opportunities
Employee Referral Program
Corporate Sponsored Events & Community Outreach
Care.com annual membership
Employee Assistance Program
Supplemental Benefits via Corestream (Critical Care, Hospital Indemnity, Accident Insurance, Legal Assistance and ID theft protection, etc.)
Position may be eligible for a discretionary variable incentive bonus