Administrative & Program Specialist

Boston College • Newton, MA

3d • Onsite

About The Position

The Administrative and Program Specialist coordinates all administrative components of the Bowman AHANA and Intercultural Center (BAIC). This position is key to providing operational aspects of several programs and services. In addition, this role provides support in the following areas:
The incumbent works closely with the Director and the rest of the staff to develop program budgets and monitor the office’s expenditures.
Responsible for outreach to students for BAIC programming and events.
Manages the office's marketing and communication. This includes maintaining the website, digital engagement (including maintaining social media accounts), and drafting and coordinating the development of the BAIC newsletter.
Supervises and coordinates training, hiring, and payroll of student workers.
Coordinates outreach to various student organizations and to student-facing offices on campus.
The incumbent supports a variety of office events, with a focus on Ethnic Heritage Month celebrations and LGBTQ+ programming, among other initiatives.
Each staff member in the Division of Student Affairs is expected to support division and university-wide initiatives, staff events, and serve on committees as needed.

Requirements

• Two years of experience working in a higher education setting.
• Two years of experience planning, coordinating, and implementing diversity-related programs.
• Marketing and communications experience, including the utilization of various social media platforms.
• Demonstrated experience working effectively with diverse populations and creating inclusive and equitable communities.
• Excellent communication skills (verbal and written) and interpersonal skills.
• Proven ability to manage multiple projects and priorities, engage a wide range of stakeholders, and operate effectively within complex institutional environments, both independently and in collaboration with cross-functional teams.
• Understanding and supportive of the Jesuit Catholic mission of Boston College.
• Demonstrated experience working in a fast-paced environment.
• Strong organizational skills with attention to detail and accuracy.
• Proficient with computers, and have strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint), and digital resources.

Nice To Haves

• Bachelor's degree preferred.
• Experience working with Student Affairs professionals, students, and campus leaders within a Jesuit university is helpful, but not required.
• Experience with managing budgets and experience with PeopleSoft Financials is preferred.

Responsibilities

• Develop program budgets and monitor office expenditures.
• Conduct outreach to students for BAIC programming and events.
• Manage office marketing and communication, including website maintenance, digital engagement, social media accounts, and newsletter development.
• Supervise and coordinate training, hiring, and payroll of student workers.
• Coordinate outreach to student organizations and student-facing offices on campus.
• Support office events, with a focus on Ethnic Heritage Month celebrations and LGBTQ+ programming.
• Support division and university-wide initiatives, staff events, and serve on committees as needed.

Benefits

• Tuition remission for Employees
• Tuition remission for Spouses and Children who meet eligibility requirements
• Generous Medical, Dental, and Vision Insurance
• Low-Cost Life Insurance
• Eligibility for both University-Funded 401k and Employer-Sponsored 403b Retirement Plans
• Paid Holidays Annually
• Generous Sick and Vacation Pay

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree