Program Administrative Assistant

Woodcraft Rangers•Los Angeles, CA

4d•$23 - $30•Onsite

About The Position

Woodcraft Rangers, a non-profit organization founded in 1922, is dedicated to guiding young people as they explore pathways to purposeful lives. They provide TK-12 expanded learning programs, including before and after school, specialty enrichment, and summer learning. Their services have expanded to include early learning, environmental and social justice, college access, and inclusion services for youth with intellectual and developmental disabilities. They also offer a LifeCraft program for college and career advancement for staff. Woodcraft Rangers serves over 30,000 youth annually across numerous schools in Los Angeles, San Bernardino, and Riverside counties.

Requirements

1+ years of administrative, executive assistant, or operations experience, preferably in a nonprofit or education-related setting.
Strong organizational skills and ability to manage multiple priorities and deadlines simultaneously.
Demonstrated ability to handle sensitive and confidential information with discretion and sound judgment.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and/or Google Workspace; familiarity with project management or scheduling tools a plus.
Excellent written and verbal communication skills, including the ability to draft professional correspondence and take clear, accurate meeting notes.
Ability to work in a fast-paced, dynamic environment and adapt quickly to shifting needs, including hands-on support during program events and trainings.
Strong interpersonal skills and a collaborative spirit; ability to work effectively across teams and with external partners and stakeholders.
High school diploma required.
Frequent standing is required during working hours.
The ability to travel across the Great Los Angeles area, using either a car or public transportation, is necessary several times a month.
Regular use of hands for various tasks, such as operating a computer and handling objects, is essential.
Must be able to occasionally lift/move up to 40 pounds.

Nice To Haves

Associate or bachelor's degree in business administration, communications, or a related field preferred.

Responsibilities

Provide comprehensive calendar management for the Chief Program Officer, including scheduling meetings, appointments, and recurring check-ins with internal teams and external partners.
Prepare, compile, and distribute recurring reports on behalf of the CPO and across program departments, ensuring accuracy, timeliness, and appropriate formatting.
Attend and support internal and external meetings by taking detailed notes, tracking action items, and following up to ensure completion and accountability.
Support scheduling and logistics coordination for organizational partnerships, including preparing agendas, materials, and follow-up communications.
Assist the Programs Division — including Student Services, Learning and Development, and Programs — with administrative and operational support, particularly during high-priority periods such as program launches, training rollouts, and large-scale events.
Support registration processes for trainings and programs, including data entry, participant tracking, and ad hoc administrative tasks as needed.
Assist the CPO with project tracking and follow-through, helping to manage timelines, deadlines, and communication across departments.
Review and manage confidential information including internal emails and reports with the highest level of discretion and professionalism.
Draft, proofread, and manage correspondence on behalf of the CPO, ensuring timely and professional communication with internal and external stakeholders.