Program Administration Intern

After School Matters • Chicago, IL

3d • Hybrid

About The Position

The Program Administration Intern helps school staff foster a safe and welcoming program space at their school, supports recruitment efforts on campus, and provides logistical support for teen attendance, documents, and payroll. Freshmen Connection Liaisons also visit their school’s programs regularly and support instructors with any lesson demonstrations, small group work, or one-on-one support for teens. This is a part-time position scheduled for approximately 20-25 hours per week for 7 weeks.

Requirements

• High school degree or equivalency required
• Cook County residency required

Nice To Haves

• Strong relationships with students at the school to facilitate recruitment
• Strong customer service skills to field student and teen questions
• Attention to detail and organizational skills to enter teen attendance reliably and promptly and track teen documents
• Ability to troubleshoot in emergencies while supporting teens

Responsibilities

• Assist the High School Connection Coordinator with in-school recruitment efforts; provide teen application assistance and enroll and drop teens in Cityspan/and/or CPS ASPEN, if possible and as needed.
• Ensure teens are eligible for stipends by gathering weekly attendance forms and teen documents and entering attendance in Cityspan and/or CPS ASPEN each week.
• Ensure pre/post field trip procedures are completed for the school’s programs, including submitting Program Enhancement requests and check requests.
• Serve as one of the contacts for parents for programmatic and stipend inquiries.
• Read and respond to ASM communications within 2 business days to support programs with the most up-to-date guidance.
• Assist High School Connection staff in the classroom, as needed.
• Make reminder messages to teens and parents related to attendance and programming.
• Other duties as assigned by the High School Connection coordinator.

What This Job Offers

• Job Type: Part-time
• Career Level: Intern
• Education Level: High school or GED