Program Account Specialist
About The Position
The Program Account Specialist maintains program level ledgers of an accounting system. Balances and reconciles accounts to ensure all program systems reconcile to funding amounts. Typical duties include the following: 1.) Create and reviewing invoices and statements verifying information, ensuring sufficient funds have been obligated, and if questionable, resolving with the program staff determining funding involved. The review will include verifying coding transactions, and processing entries into the accounting system on a daily basis; 2.) Analysis and reconciliation of job cost reports with operating reports (contacting program staff, researching causes of discrepancies, and taking actions to ensure that invoicing is correct). Conformance with requirements and technical soundness of completed work are reviewed by the supervisor, or are controlled by mechanisms built into the accounting processes.
Requirements
- High School Diploma
- Working knowledge of government contracting accounting practices preferred.
- 3-7 years’ experience ideally gained through increasingly responsibility within Finance/Accounting.
- Strong attention to detail a must.
- Strong problem-solving skills
- Basic accounting principles knowledge
- Data analysis and multi-tasking skills
- Proficient with Microsoft Suite of products including, Word, Excel and E-mail business software.
- Demonstrate a good attitude and ability to work as a member of a team.
- Ability to work effectively under a minimum of supervision and demonstrate self-motivation
- Ability to work in a fast-paced environment on multiple task orders
- Read and comprehend simple instructions, short correspondence, and memos
- Effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization
- Ability to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication and division quickly and accurately
- Apply common sense understanding to carry out instructions furnished in written, oral, or diagram form
- Work independently to meet time critical deadlines.
Responsibilities
- Responsible for all aspects of the program invoices cycle and project specific accounting duties
- Create all client invoices with appropriate documentation and approval prior to submittal
- Support reconciliation of credit card statements
- Perform month end closing and FY closing
- Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices
- Obtain authorizations and approvals as necessary.
- Confirm vendor payments documents, ensure proper cost coding and funding, sign AP vouchers for payment
- Reconcile vendor statements to vendor accounts and research discrepancies with vendors
- Ensure proper and consistent coding of all invoices and cost pertaining to the project
- Reconcile and process cash account reports
- Reconcile program level AR
- Other duties as assigned.
- Communicate with vendors as needed
- Match invoices to checks, obtain all signatures for checks and distribute checks accordingly
- Support Accounting with 1099 maintenance
- Ensure all vendors are paid when due
- Assist in review and posting of expense reports
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
High school or GED
