H4005 - Prog Mgt Analyst Closeout Wage

Virginia Department of Transportation • Colonial Heights, VA

2d

About The Position

Provides analysis and support to an assigned program area by planning, developing, monitoring, and evaluating projects, programs, and policies. Assists with programming work activities within the Programming section and performs other assigned duties.

Responsibilities include supporting Federal Programs Management through End Date and FIRE reporting; processing Locally Administered Projects (LAP) invoice reimbursements and related trackers, approvals, late-payment follow-up, and financial reporting in Cardinal; administering PIM customer service and stakeholder interactions; and assisting with quarterly project expenditure reports and financial queries. The role requires completing work accurately and within established deadlines. VDOT employees must abide by the VDOT Code of Ethics and the Commonwealth’s Standards of Conduct.

Requirements

• Communicate effectively orally and in writing with diverse audiences and varying levels of management.
• Analyze, research, and interpret data; prepare and maintain accurate reports and records.
• Evaluate transportation funding programming and monitoring.
• Perform detailed work with program and project funding, expenditures, and billing data.
• Plan and conduct training, presentations, and meetings.
• Know financial accounting systems and general budgeting, finance, and accounting principles.
• Know primary mathematical formulas, including calculating percentages, data analysis, trend performance, and forecasting.
• Understand the differences between allocations, obligations, and expenditures.
• Have skill in journal entries, expenditures and billing, and invoice development and payment.
• Use Excel spreadsheets, formulas, and pivot tables.
• Use computers and software applications, including spreadsheets, Microsoft Office, databases, automated program and project management systems, and reporting tools.
• Demonstrate problem-solving and decision-making skills.

Nice To Haves

• Training, experience, or education in Accounting, Budgeting, Finance, or a related field.
• Ability to learn new concepts and be self-motivated.
• Ability to multitask and frequently shift away from current work tasks.
• Analytical and organizational skills.
• Knowledge of Programming and/or successful completion of the VDOT Program Management Curriculum.
• Knowledge of process engineering and workflow management, with a continuous performance process-improvement mindset.
• Time-management skills.

Responsibilities

• Assist with End Date and FIRE reporting for Federal Programs Management.
• Assist in processing Locally Administered Projects (LAP) invoice reimbursements, including payment trackers, invoice submissions, PC/PM approvals, late payments, and financial reporting in Cardinal as needed.
• Provide customer service during PIM stakeholder interactions, take ownership of work, and ensure work is completed by established deadlines.
• Assist with processing quarterly expenditure reports and running financial queries and reports.
• Perform duties, tasks, activities, and projects as assigned.

What This Job Offers

• Job Type: Full-time
• Education Level: No Education Listed