Production Services Coordinator

AbelCine•New York, NY

7d•$55,000 - $60,000•Onsite

About The Position

AbelCine is a full-service equipment and technology provider to the broadcast, production, and new media industries. We offer sales, finance, training, rental, and tech services to our professional customer base with offices in New York, Chicago, and Los Angeles. We are currently seeking a Production Services Coordinator to join our Production Services Department in our NYC headquarters. This position is responsible for the development of our talent pool, as well as the sourcing and deployment of personnel on projects that require specialized labor. Projects may include multi-cam live and recorded events, specialized production support, on-site installations, and internal projects. The work requires knowledge and experience in the cinema and broadcast industry, strong communication skills, experience with coordinating personnel, and the ability to follow our policy guidelines. This role will handle all the administrative details associated with each deployment and strive to ensure both the customer and the talent a rewarding experience. This is an excellent opportunity for a dynamic, hardworking individual to participate in our exciting and fast-paced company.

Requirements

Undergraduate degree in Film Production or Media, or equivalent combination of education and work experience
2+ years of on set Production Experience
2+ years of experience supporting Labor Staffing in an entertainment environment.
Ability to multitask effectively; ability to understand and utilize complex payroll information.
Exceptional customer and verbal and written communication skills
Knowledge or experience with negotiation
Proficient in full Microsoft Office suite (Outlook, Excel, Word, SharePoint); Ability to learn proprietary software
Working knowledge of union and non-union staffing and accounting payroll practices and procedures
Leadership experience and strong experience working in a team environment
Exceptional organization and planning skills
High level of accountability, professionalism, solid work ethic, and emotional intelligence
Ability to perform in events of changing priorities and ambiguity
Experience working in a Windows / MAC OS environment
Ability to occasionally travel

Responsibilities

Lead admin for vendors, clients, and all outside partners
Exercise knowledge of production to work with the client and the Production Services team to best determine the role needed for a project
Create and submit detailed labor estimates based on the client’s requirements; Negotiate rates with the crew to work within the budget
Provide the salesperson/ project manager with totals of labor costs when necessary and provide finalized show billing
Contact Managers and lead personnel for their availability and pre-confirm; utilize, if available, client-preferred crew lists and fill in any gaps in the crew with the most qualified employees available; Send out crew confirmation to crew members secured for each event.
Key point of contact for Production Services department crew confirmations, crew issues, verifying requirements for each day, confirming availability of crew, and changes in staff size as necessary
Onboard new talent into Salesforce and HRIS platforms to ensure a contract profile is completed and all pay-related and confidentiality documents are delivered and signed
Collect and correlate all required onboarding paperwork, safety, and work certificates and input them into the platform as necessary
Request POs for labor invoices and once approved submit to AP for payment; Submit credit card reconciliation travel reports, expense reports, and per diems to Accounting
Process timecards and create PO's for crew members on production deployments; Invoice Production Services clients
Books travel for Production Services personnel as needed on each job