Production Scheduling Assistant

Fireclay Tile•Aromas, CA

1d•Onsite

About The Position

As the Scheduling Assistant, you will work directly with our talented Scheduling team to audit, prioritize, monitor product status’ and communicate updates between the Production and Sales & Client Support teams. The Scheduling Assistant will support our production teammates ensuring they have the tools & information needed to execute what is scheduled on any given day. In this role, you will take ownership of key scheduling activities that positively impact productivity & profitability. Being a big player in helping to improve existing processes, and brainstorming new ideas to help adapt & improve efficiency between the teams. This role reports to the Production Planning Manager and is located on-site in Aromas, CA. It's an hourly position at $20.00 on our 1st shift.

Requirements

Empathetic, kind, and patient person
Socially conscious, creative, and innovative
Comfortable working in a collaborative environment but can operate independently
Use data to make decisions
Focus on providing best-in-class support & communication between Production teams & Client Success
Take initiative to find solutions
A doer, you find areas for improvement, prioritize, and get things done
Resilient and determined to ensure project goals are achieved on time
Flexible and fun demeanor with the ability to get involved in the details while maintaining a wider view
Knowledge in Excel
Familiarity with AI technology and comfortable with using it in everyday tasks.
Maintain a communicative disposition with all teams to be able to give & receive feedback on what is working in processes and what may need improvement

Responsibilities

Managing and re-prioritizing SCS priorities for the scheduler.
Providing status updates to Sales and Client Support team.
Managing production priorities in Asana and maintaining a constant communication channel between the production leads and scheduler.
Inventory management: Monitor inventory levels of finished products, and supporting materials and ensure proper levels are maintained to avoid shortages or overstocking.
KPI Scorecard Reporting: Develop or maintain existing scorecards for the production management.
Cross-Fuctional Collaboration: Collaborate with other departments, such as procurement, logistics, to ensure a seamless flow of materials and information.
Technology Utilization: Utilize production planning software (Salesforce) , project management (Asana) , and communication applications (Slack).
Asana Task Creation: Create dedicated tasks for each late order in Asana, specifying the order details, required actions and deadlines.
Task Tracking: Regularly monitor the status of Asana tasks, and update task progress as actions are taken and milestones are achieved.
Communication: Maintain open communication either directly on the plant floor or via channels with stakeholders to address any questions, concerns, or obstacles hindering task completion.
Escalation Protocol: Establish an escalation protocol for particularly critical late orders, ensuring that senior management is informed and involved as necessary.
Data Analysis and Sorting: Utilize Excel along with company approved AI platforms to import and analyze order data, including order due dates, customer priorities, and production lead times. Create or use existing spreadsheets and pivot tables to sort and filter orders based on various criteria, such as urgency, revenue impact, or customer importance.