LN Concerts, Production Planning Specialist

Live Nation Worldwide • Weehawken, NJ

1d • Onsite

About The Position

The Production Planning Specialist is a key operational partner supporting the execution of large-scale live music events, televised performances, and halftime-style shows. This role focuses on driving logistics, coordination, and cross-functional alignment to ensure production teams can execute seamlessly. Working closely with production leadership, creative teams, and broadcast partners, this role ensures that all operational components—from planning through show day—are organized, communicated, and executed at the highest level.

Requirements

• 5–10+ years of experience in live event operations, production coordination, or event management
• Experience supporting large-scale live music events, broadcasts, or halftime-style productions
• Strong organizational and project management skills with exceptional attention to detail
• Proven ability to manage complex logistics across multiple teams and timelines
• Excellent communication and stakeholder management skills
• Ability to stay calm and solutions-oriented in high-pressure, fast-paced environments
• Experience working on televised live events, concerts, or major sporting events
• Familiarity with large venues/stadium operations and multi-team coordination
• Experience working with union crews, vendors, and high-profile talent environments
• Proficiency with production management and scheduling tools
• Highly organized and proactive
• Clear, concise communicator who can align diverse teams
• Detail-driven with strong follow-through
• Flexible and adaptable in dynamic, live environments
• Team-first mindset with a focus on enabling others to succeed

Responsibilities

• Support end-to-end execution of live music performances and broadcast events, ensuring production teams are set up for success
• Build and maintain detailed production timelines, run-of-show documents, and master schedules
• Coordinate across creative, production, stage management, and broadcast teams to keep all departments aligned
• Track deliverables, milestones, and dependencies across multiple workstreams
• Own event logistics including venue coordination, credentialing, transportation, accommodations, and staffing plans
• Manage load-in/load-out schedules, site access, and movement of crew, talent, and equipment
• Develop and distribute site maps, production schedules, and operational plans
• Ensure all teams have the resources, information, and access needed to execute efficiently
• Act as a central hub for communication across production, operations, vendors, and stakeholders
• Lead regular production and operations meetings, ensuring clear next steps and accountability
• Identify gaps, overlaps, or risks early and proactively problem-solve with the appropriate teams
• Support alignment between live event execution and broadcast requirements
• Coordinate with vendors and partners to ensure schedules, logistics, and deliverables are clearly communicated and executed
• Assist in managing scopes of work, timelines, and on-site coordination for all external partners
• Ensure all vendors are properly credentialed, scheduled, and integrated into the overall plan
• Support budget development and actively track expenses across production and operations
• Manage POs, invoicing, and reconciliation in partnership with finance teams
• Help identify efficiencies and maintain cost control without impacting execution
• Lead on-the-ground operations during rehearsals and show days, ensuring schedules and logistics run smoothly
• Serve as a key point of contact for operational needs across all departments
• Troubleshoot logistical issues in real time to minimize impact on production
• Support adherence to timing, transitions, and overall show flow from an operational standpoint
• Oversee operational aspects of strike and load-out
• Ensure all logistics are closed out (returns, shipments, crew travel, etc.)
• Support post-event reconciliation and documentation
• Contribute to post-show debriefs and process improvements

Benefits

• HEALTH : Medical, vision, dental and mental health benefits for you and your family, with access to a health care concierge, and Flexible or Health Savings Accounts (FSA or HSA)
• YOURSELF : Free concert tickets, generous paid time off including paid holidays, sick time, and personal days
• WEALTH : 401(k) program with company match, stock reimbursement program
• FAMILY : New parent programs including caregiver leave and baby bonuses, plus fertility, adoption, foster, or surrogacy support
• CAREER : Career and skill development programs with School of Live, tuition reimbursement, and student loan repayment
• OTHERS : Volunteer time off, crowdfunding match

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed