Production Coordinator

Datrose•New York, NY

4d•$0 - $22•Onsite

About The Position

Our client is the world's largest music company. We are looking to add someone to this team who can share the company's passion for commitment to connecting people through the power of music. This company has worldwide reach. This is an excellent opportunity for the right individual. If interested in exploring this great opportunity, please apply directly at https://search10.smartsearchonline.com/datrose/jobs/ Veterans are encouraged to apply.

Requirements

Experience supporting production operations, order management, supply chain, manufacturing, or a related field preferred.
Experience with Navision (Microsoft Dynamics) or similar ERP systems strongly preferred.
Advanced proficiency with Microsoft Excel, including: VLOOKUPs, Pivot Tables, Data tracking and reporting.
Strong working knowledge of Microsoft Office Suite and Adobe products.
Excellent organizational skills with strong attention to detail and accuracy.
Ability to manage multiple priorities and meet deadlines in a high-volume environment.
Strong written and verbal communication skills.
Ability to collaborate effectively with internal teams, vendors, and external partners.
Proactive problem-solving skills and ability to manage follow-up activities independently.
Authorization to work in the U.S. is a precondition of employment.
Datrose does not sponsor employment visas.

Nice To Haves

College degree preferred; equivalent relevant experience may be considered.
Detail-oriented with strong follow-through.
Highly organized and able to manage competing priorities.
Comfortable working cross-functionally in a creative and fast-paced environment.
Positive team contributor who communicates effectively and supports operational goals.

Responsibilities

Coordinate and oversee the complete delivery process for products, materials, and supplies supporting retail partners, including Hot Topic, Box Lunch, and Torrid.
Maintain accurate records of retailer purchase orders (POs), production timelines, shipment details, and delivery status.
Enter and update product styles, orders, SKUs, and purchase orders in Navision (Microsoft Dynamics ERP) and shared tracking systems.
Monitor goods throughout the production lifecycle, including: Goods on order, Work in progress (WIP), In-transit shipments, Final receipts and deliveries.
Track daily production movements and maintain accurate dashboards, spreadsheets, and reporting logs.
Review shipment documentation, including packing lists, invoices, and purchase orders, to ensure accuracy.
Maintain visibility of inbound and outbound shipments while ensuring ASN (Advanced Shipping Notice) requirements are followed.
Perform goods receipts for incoming products and components within ERP systems.
Follow up with vendors, factories, and third-party logistics (3PL) partners to confirm shipment timing, documentation accuracy, and delivery completion.
Coordinate invoice processing, coding, and vendor payment activities with Finance.
Assist with billing processes, including Premium Supply Channel billing support.
Partner with Product Development, Merchandising, Design, Logistics, Retail Sales, and Finance teams to resolve production issues, shortages, damages, or discrepancies.
Track pre-production samples and stock deliveries while maintaining organized records.
Provide administrative and operational support to the Production Operations team.
Support process improvements and contribute to team efficiency and positive team collaboration.