Production Coordinator

John Paul Mitchell Systems•Santa Monica, CA

17h•$85,000 - $95,000•Hybrid

About The Position

John Paul Mitchell Systems (“JPMS”) is seeking a skilled and enthusiastic, high-performing professional to join their team as a Production Coordinator. This role involves working directly with the Design Director to execute the creative vision of a shoot, managing logistics, budgets, and vendor relationships from pre-production through final delivery. The Production Coordinator will ensure all projects are on time, on budget, and consistent with brand standards, while coordinating production needs across a high-volume, multi-brand portfolio to meet all deadlines. This is a hybrid role based in Santa Monica, CA, with up to 10% travel.

Requirements

High school diploma or GED required
5+ years’ experience in creative production, photo/video production, or campaign production, with a demonstrated track record managing complex, multi-day shoots and high-volume project portfolios
Strong understanding of production workflows, crew structures, payroll, and post-production processes
Proven experience owning and reconciling multi-line production budgets
Demonstrated judgment in vendor selection, quality assessment, and production decision-making
Ability to manage multiple projects simultaneously across brands and stakeholder groups in a fast-paced environment
Excellent communication, organization, and stakeholder-management skills

Nice To Haves

Bachelor’s Degree in related field such as digital marketing, film, television or communications preferred

Responsibilities

Own logistics for photo and video shoots across pre-production, production, post-production, and final delivery.
Develop and manage production schedules, call sheets, shot lists, and deliverables across multiple concurrent projects.
Translate creative/art direction into executable production plans in partnership with Creative and Art Direction.
Anticipate logistical challenges and resolve them proactively before they impact timelines or quality.
Build, own, and reconcile production budgets encompassing crew, talent, locations, studios, equipment, payroll, and post-production.
Review estimates, bids, change orders, POs, and invoices.
Track costs against approved budgets; communicate risks, variances, and overages with clarity and timeliness.
Maintain financial accountability across all active projects, ensuring spend stays aligned with approved scope.
Source, negotiate, and manage vendors including production companies, casting, photographers, directors, studios, catering, stylists, and post-production partners.
Apply discerning judgment in vendor selection, evaluating quality, cost, reliability, and brand fit.
Oversee on-set production teams including producers, coordinators, and production assistants.
Ensure all licensing, usage rights, releases, and production documentation are properly captured and archived.
Manage production workflows within Workfront and shared production documentation systems.
Ensure production clarification forms, workflows, and approvals are followed to minimize rework and delays.
Maintain organized production records, asset tracking, and historical documentation.
Build and maintain strong working relationships across internal stakeholders and brand teams to ensure alignment before production begins.
Participate in creative direction reviews, production planning, and status meetings.
Provide feasibility, resourcing, and timing guidance during early concept development.
Ensure all deliverables meet brand standards, quality expectations, and technical specifications.
Support sustainability initiatives tied to productions, including reporting and responsible vendor practices.