Production Management Coordinator (Part-Time / Temporary)
About The Position
Abby’s Catering is seeking a highly organized Production Management Administrator to support its Production leadership team. This role is crucial for keeping operations organized, compliant, and running efficiently. The position is a 90-day pilot role with the potential to become permanent based on performance and business needs. The Production Management Administrator acts as the administrative hub for the Production Department, supporting daily operations through scheduling, reporting, training coordination, onboarding, compliance tracking, and production documentation. The ideal candidate is detail-oriented, comfortable with data, communicates effectively with all levels of employees, and excels in a fast-paced production setting. The shift is Monday-Friday, 7:00 AM - 1:00 PM, totaling 30 hours per week.
Requirements
- Fully bilingual in English and Spanish (spoken and written)
- High School Diploma or GED
- Previous administrative, operations, HR, or production support experience
- Strong Microsoft Excel skills, including formulas, sorting, filtering, and data organization
- Excellent organizational and time management skills
- Strong verbal and written communication skills
- Ability to prioritize multiple projects in a fast-paced environment
- High attention to detail and accuracy
Nice To Haves
- Experience using Paylocity or another HRIS/timekeeping system
- Experience in manufacturing, food production, catering, or warehouse operations
- Knowledge of HACCP, FDA, or food safety documentation
- Experience supporting training or onboarding programs
Responsibilities
- Support the Production Manager with daily administrative activities.
- Maintain department records, reports, and operational documentation.
- Coordinate calendars, meetings, interviews, and training schedules.
- Prepare meeting agendas, document action items, and track follow-up tasks.
- Assist with new hire orientation and onboarding.
- Coordinate recurring employee training through the Learning Management System (LMS).
- Maintain training records and ensure compliance requirements are met.
- Partner with HR and department leaders to support staffing initiatives.
- Review applicants forwarded by HR.
- Conduct initial phone screens for production positions.
- Schedule interviews and communicate with candidates throughout the hiring process.
- Assist supervisors with daily timekeeping corrections.
- Monitor attendance and labor hours using Paylocity.
- Support payroll accuracy through routine audits and reconciliation.
- Maintain food safety and regulatory documentation.
- Track HACCP, FDA, and internal compliance records.
- Assist with audit preparation and documentation management.
- Ensure required records remain accurate, complete, and current.
- Prepare daily, weekly, and monthly operational reports.
- Compile labor, productivity, and waste reports.
- Analyze production data and identify trends.
- Support leadership with information used to improve efficiency and reduce operational costs.
Benefits
- Opportunity to grow into a permanent position
- Supportive and collaborative leadership team
- Gain experience supporting a dynamic production operation
- Exposure to aviation catering and food production operations
- Career development opportunities within a growing organization
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What This Job Offers
Job Type
Part-time
Career Level
Entry Level
Education Level
High school or GED
