Part-Time Accounting Coordinator (Temporary, Hybrid)

Gallagher•San Diego, CA

17h•Hybrid

About The Position

We are seeking a detail-oriented and proactive Accounting Coordinator to support a variety of accounting, banking, payment processing, and administrative functions. This role offers an excellent opportunity for an organized professional who enjoys working in a collaborative environment while maintaining accuracy and efficiency in financial and operational processes. This is a 32-hour-per-week hybrid position requiring one in-office day each week on Tuesdays. The assignment is expected to run through the end of the year, with the possibility of transitioning into a permanent full-time role based on business needs and performance.

Requirements

High school diploma and 2 years related experience or Bachelor's degree required.
Must understand bookkeeping/accounting principles.

Nice To Haves

Knowledge of basic accounting principles and office procedures
Strong organizational and time-management skills
Detail-oriented with a high degree of accuracy
Ability to work independently and manage multiple priorities
Strong problem-solving skills and initiative
Proficiency with Microsoft Office, including Excel and Outlook
Excellent written and verbal communication skills

Responsibilities

Process bank deposits and route supporting documentation to appropriate team members
Download and maintain bank and investment statements
Process Positive Pay files to support fraud prevention controls
Pick up and process district-issued checks
Review and manage check inventory levels
Print, assemble, and mail outgoing checks through USPS with required documentation
Process special mailings, including tax documents and state filings, while maintaining tracking logs
Record payments in the eligibility system
Download and review daily vendor claims reports
Update and maintain monthly vendor reporting
Scan and process incoming mail
Organize, scan, and file documentation for multiple team members
Maintain accurate electronic and physical filing systems
Support document retention and records management requirements
Assist with audit preparation and administrative workflows
Ensure documentation is complete, accurate, and readily accessible for internal and external reviews
Support ongoing departmental initiatives and special projects as needed