Production Coordinator

Hugo Boss•New York City, NY

10d•Hybrid

About The Position

As a member of the HUGO BOSS Production team, the Production Coordinator partners with NY Sales, Merchandising, International Sales, Global Replenishment & Warehousing to provide sales support & monitor all orders to ensure timely deliveries. What you can expect: Sample Management Collection Shipments Communicate with International Sales and US traffic department to ensure the clearance of all sample shipments via forwarding agents as well as different courier services. Organize samples, swatch cards & other sales tools in the showroom prior to 4 different selling seasons Photo Samples Receive all advertising sample requests from sales & communicate all needs to Germany Maintain samples charts to ensure timely delivery. Track and deliver samples to sales Help Coordinate Sample Sale 2x / year Purchasing Work with sales to place risk buys, zrdc orders to reach minimums Daily maintenance on all purchase orders: adjusting delivery dates based on ex-fty dates, updating faulty units, indicating mode of transport when necessary. Evaluating rejection reports from Germany & updating sales where needed Creating reports as needed during market season (Using BIS & SAP) Monitor and clean out orders throughout each season Deliveries – Mode of Transport Organize and monitor AIR list Determining mode of transportation through RODEO system in SAP per each supplier Tracking Production Orders Liaison between Merchandising, Sales and International Sales - Daily communication with International Sales to get tracking details on all shipments to ensure timely deliveries Create delivery status reports to track shipments from supplier, through customs & to our warehouse to ensure timely deliveries to final customers Maintain delivery delays from Germany & communicate to the appropriate sales team Updating delivery status when we receive confirmations from Germany, HBI & suppliers Support all divisions (DOS, Concession & Wholesale) with delivery requests as needed Act as a liaison between sales, merchandising and global operations in order to proactively identify delivery timing needs and ensure global operations is meeting those required ex-factory dates Utilize system reports to provide feedback to upper management on future season deliveries including any known hurdles that need to be addressed based on feedback from the Operations team in Germany Assist in logging & managing key programs / time sensitive items from sales to secure needed transport mode + inbound processing to allow for on-time delivery to relevant wholesale partners Assisting Management with solutions, sourcing strategy, etc. in a proactive manner Special Projects: In House sample sales Work with jobber to sell leftover merchandise

Requirements

Bachelor's degree
At least 1 year of experience in Fashion required
Independent, self-motivated & detail oriented
Excellent written & verbal communication skills
Must be highly organized
Ability to prioritize & multi-task in a busy office environment
Must work well in a team
Strong Work Ethic
Proficient in all Microsoft office programs (Excel is a must)

Nice To Haves

Analytical skills a plus
SAP & BIS experience a plus

Responsibilities

Communicate with International Sales and US traffic department to ensure the clearance of all sample shipments via forwarding agents as well as different courier services.
Organize samples, swatch cards & other sales tools in the showroom prior to 4 different selling seasons
Receive all advertising sample requests from sales & communicate all needs to Germany
Maintain samples charts to ensure timely delivery.
Track and deliver samples to sales
Help Coordinate Sample Sale 2x / year
Work with sales to place risk buys, zrdc orders to reach minimums
Daily maintenance on all purchase orders: adjusting delivery dates based on ex-fty dates, updating faulty units, indicating mode of transport when necessary.
Evaluating rejection reports from Germany & updating sales where needed
Creating reports as needed during market season (Using BIS & SAP)
Monitor and clean out orders throughout each season
Organize and monitor AIR list
Determining mode of transportation through RODEO system in SAP per each supplier
Daily communication with International Sales to get tracking details on all shipments to ensure timely deliveries
Create delivery status reports to track shipments from supplier, through customs & to our warehouse to ensure timely deliveries to final customers
Maintain delivery delays from Germany & communicate to the appropriate sales team
Updating delivery status when we receive confirmations from Germany, HBI & suppliers
Support all divisions (DOS, Concession & Wholesale) with delivery requests as needed
Act as a liaison between sales, merchandising and global operations in order to proactively identify delivery timing needs and ensure global operations is meeting those required ex-factory dates
Utilize system reports to provide feedback to upper management on future season deliveries including any known hurdles that need to be addressed based on feedback from the Operations team in Germany
Assist in logging & managing key programs / time sensitive items from sales to secure needed transport mode + inbound processing to allow for on-time delivery to relevant wholesale partners
Assisting Management with solutions, sourcing strategy, etc. in a proactive manner
Work with jobber to sell leftover merchandise

Benefits

Attractive salary
Mobility allowance / Deutschlandticket
Flexible working model ('Threedom of Work', spend 3 days in Metzingen and 2 days working remotely)
Employee gym
Variety of sports activities
37-hour workweek
Two vacation days per month
Wide range of training opportunities at our HUGO BOSS University
Exclusive discounts for shopping and arts (discounts for family and friends)
Free entrance to more than 15 international art museums
Modern workplaces and innovative tools
Environmentally friendly bus shuttle
Award-winning restaurant & café Times